Aircraft Dispatcher

Position Overview AirFlite, Toyota Motor Sales' aviation subsidiary, is looking for a passionate and highly motivated Aircraft Dispatcher. The dispatcher will serve as the primary point of contact for each business flight, managing global trip planning, regulatory compliance, crew coordination, and real‑time flight support. Responsibilities Coordinate and oversee worldwide travel arrangements for passengers, flight crews, and maintenance personnel, ensuring itineraries comply with FAA regulations and company standards. Manage all aspects of trip scheduling within aviation scheduling software, including airport selection, permit acquisition, slot coordination, customs and immigration arrangements, and crew visa processing. Provide operational support through crew briefings, flight following, duty and rest‑time monitoring, and maintain accurate flight logs and historical trip records. Execute accounting and administrative functions, including invoice processing, coding, tracking, and generating monthly operational and financial reports. Support the Aviation Maintenance Control function by coordinating travel logistics, completing AS400 data entries, and assisting with required reporting such as APU hour documentation. Communicate effectively with executives, flight crews, maintenance teams, and external aviation service providers. Support the development, implementation, and sustainment of Safety Management System practices in line with FAA guidance and company standards. Provide customer service and support 24/7 aviation operations as required. Qualifications Demonstrated experience in corporate or charter aviation operations, including trip coordination and flight‑support functions. Proficiency with aviation scheduling platforms such as FOS, BART, or comparable systems. Strong capability to interpret and apply operational requirements related to airports, permits, customs/immigration, and crew documentation. Proven ability to manage multiple concurrent tasks with accuracy, attention to detail, and sound judgment in time‑sensitive environments. Experience in administrative and accounting processes, including invoice handling, reporting, and data entry systems. Ability to analyze operational information, identify issues, and make informed decisions that support safe and efficient flight operations. Willingness to be on‑call, which may require working nights and/or weekends. FAA Aircraft Dispatcher Certificate or equivalent aviation credential is an added bonus. Prior experience coordinating international permits, airport slots, and customs/immigration requirements for corporate or charter operations. Background supporting 24/7 aviation environments, including irregular operations, AOG events, or charter coordination. Benefits Work environment built on teamwork, flexibility and respect. Professional growth and development programs, including tuition reimbursement. Vehicle purchase discount and lease vehicle program for team members. Comprehensive health care and wellness plans for employees and families. 401(k) savings plan with company match and annual contribution. Paid holidays and paid time off. Referral services for prenatal, adoption, childcare, schools and more. Tax‑advantaged accounts: Health Savings Account, Health Care FSA, Dependent Care FSA. Equal Opportunity Employer Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law. Immigration Statement Toyota does not offer support or sponsorship of job applicants for employment‑based visas for this role. Candidates must have the right to work in the United States and not require Toyota support or sponsorship for immigration‑related employment now or in the future. #J-18808-Ljbffr AIR Toyota AirFlite Company