Operations & Accounting Assistant

Job Description

Job Description

About Us

Premier & Confident Dental Lab is a growing full-service dental laboratory dedicated to providing exceptional products and customer service. We are seeking a highly organized, proactive, and dependable Executive Assistant / Operations & Accounting Assistant to support our Office Manager in the day-to-day operations of the business.

This position is ideal for someone who enjoys wearing multiple hats, is detail-oriented, takes initiative, and is comfortable working with accounting, payroll, HR, and administrative functions in a fast-paced environment.

Position Summary

The Executive Assistant / Operations & Accounting Assistant will provide administrative and operational support while assisting with accounting, payroll, human resources, purchasing, and office management. This individual will play a critical role in keeping the office organized and ensuring daily business operations run smoothly.

Responsibilities

Accounting

• Assist with Accounts Receivable, including invoicing and payment posting.
• Assist with Accounts Payable by entering invoices and preparing vendor payments.
• Perform bank and credit card reconciliations.
• Assist with month-end financial reporting.
• Maintain accurate records in QuickBooks Online.
• Support collection efforts on past-due accounts.

Payroll & Human Resources

• Assist with bi-weekly payroll processing.
• Review employee timecards and PTO balances.
• Maintain employee records and personnel files.
• Assist with onboarding and offboarding employees.
• Help administer employee benefits.
• Prepare payroll and HR documentation.

Office Administration

• Answer incoming phone calls and assist customers.
• Manage office supplies and purchasing.
• Maintain filing systems and business records.
• Coordinate meetings, appointments, and calendars.
• Assist with special projects and process improvements.
• Prepare reports, spreadsheets, and business correspondence.

Operations

• Assist with inventory tracking and purchasing.
• Coordinate vendor relationships.
• Help maintain company policies and procedures.
• Assist with workflow improvements and operational projects.
• Support multiple departments as needed.

Qualifications

• Minimum of 3 years of administrative, accounting, or office management experience.
• Strong working knowledge of QuickBooks Online (required).
• Experience with Accounts Receivable and Accounts Payable.
• Payroll experience preferred.
• Experience with Microsoft Excel, Word, and Outlook.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• High attention to detail and accuracy.
• Ability to handle confidential information with professionalism.
• Ability to prioritize multiple tasks and meet deadlines.

Preferred Qualifications

• Experience using ADP Payroll.
• Experience in manufacturing or a dental laboratory environment.
• Knowledge of inventory management.
• Associate's degree in Accounting, Business Administration, or a related field (preferred but not required).

What We're Looking For

We're looking for someone who:

• Is highly organized and dependable.
• Thinks ahead and takes initiative.
• Learns quickly and enjoys solving problems.
• Has a positive attitude and works well with others.
• Can work independently with minimal supervision.
• Takes ownership of projects and follows through.

Benefits

• Competitive hourly wage based on experience.
• Paid Time Off (PTO).
• Paid Holidays.
• Dental, Vision, and Life Insurance.
• Simple IRA with Company Match.
• Professional development opportunities.
• Stable, family-oriented work environment.

If you're looking for an opportunity where you can make a meaningful impact and grow with a company, we'd love to hear from you. Please submit your resume along with a brief cover letter explaining why you'd be a great fit for our team.

We are a full-service Dental Manufacturing company. We are B2B company who work with Dental clinics in Minnesota and Wisconsin.

Company Description

We are a full-service Dental Manufacturing company. We are B2B company who work with Dental clinics in Minnesota and Wisconsin.