FM Program Manager

Job ID: 99415090080Posted: 2026-09-12Location: Eden Prairie, Minnesota, United StatesSalary: $112,700 - $193,200/yearJob Area: Property ManagementCompany: UnitedHealth GroupUnitedHealth Group is a health care and well-being company that's dedicated to improving the health outcomes of millions around the world. We are comprised of two distinct and complementary businesses, UnitedHealthcare and Optum, working to build a better health system for all. Here, your contributions matter as they will help transform health care for years to come. Make an impact with a team that shares your passion for helping others. Join us to start Caring. Connecting. Growing together.The Program Manager, Global Facility Management (FM) plays a critical role in enabling the VP and leadership team to deliver measurable improvements in operational efficiency, customer/occupant experience, and service performance across a geographically distributed facility portfolio. This role owns the FM performance management operating rhythm, including improvement priority tracking, KPI governance, vendor performance transparency, and executive-ready reporting, and leads select strategic initiatives that drive better outcomes, standardize best practices, and strengthen accountability across internal teams and outsourced vendor partners.Primary Responsibilities:Program Management & Priority Tracking (VP Enablement)Establish and run the FM improvement priority portfolio (intake, prioritization, scope, timelines, owners, risks, dependencies, benefits)Build and maintain a single source of truth for strategic initiatives and operational improvement workstreams (roadmaps, milestones, status, decisions)Drive weekly/monthly operating cadence: leadership check-ins, action logs, decision capture, and follow-throughPrepare executive-ready updates for leadership reviews (clear narrative, key decisions needed, risks, tradeoffs, and impact)Operational Efficiency & Continuous Improvement InitiativesLead major initiatives focused on cost, productivity, standardization, and cycle-time reduction (e.g., work order efficiency, preventive maintenance effectiveness, dispatch optimization, supplier rationalization, service model changes)Apply structured improvement methods (e.g., Lean/problem solving, SOP/standard work development, VOC translation into requirements)Partner with Finance/Procurement to quantify benefits, validate savings, and improve cost transparency (unit cost, rate compliance, consumption drivers)Customer Experience (CX) & Service Quality ImprovementsDrive programs that improve occupant/customer experience: responsiveness, quality of service, communication, and issue resolutionTranslate voice-of-customer insights into measurable service commitments, experience standards, and targeted improvementsSupport the design and deployment of service recovery and escalation playbooks to reduce repeat issues and strengthen trustPerformance Management, KPI Governance & Vendor OversightOwn and evolve the FM performance scorecard framework, definitions, calculation rules, targets, and data governanceBuild and manage dashboards and recurring reporting for: Department performance (internal)Outsourced provider performance (e.g., CBRE/JLL/ISS or other vendor partners)Site/regional comparisons and trend analysisLead the vendor performance cadence (monthly performance reviews, QBRs, corrective action plans, SLA adherence, and continuous improvement commitments)Ensure performance conversations are fact-based and outcome-oriented; drive remediation when KPIs are off-targetData, Insights & Executive CommunicationPartner with FM systems teams (CMMS/IWMS, service platforms, BI) to improve data quality and reporting reliabilityCreate insights that connect operations to outcomes (e.g., leading indicators, risk signals, cost drivers)Produce concise executive narratives that explain "what changed, why, what we're doing, and what decisions are required"Stakeholder & Change ManagementCollaborate across Real Estate/Workplace, EHS, Security, IT, HR, Finance, Procurement, and business leadersSupport change management plans (communications, training, adoption measurement) to ensure initiatives stickBuild solid relationships with regional/site leaders to align priorities and enable local ownershipSuccess Measures (First 6-12 Months)Examples you can tailor to your department:Operating rhythm established: consistent governance meetings, decision log, action closure rate, and clear ownershipPriority portfolio visibility: >90% of strategic initiatives have defined scope, milestones, measurable outcomes, and active risk managementImproved performance transparency: standardized KPI definitions, fewer data disputes, reliable scorecards, and executive-ready dashboardsVendor performance lift: demonstrable improvement in 2-4 priority KPIs (e.g., response time, PM compliance, SLA attainment, customer satisfaction)Efficiency outcomes: validated savings or productivity gains from at least one major initiative (e.g., reduced cost per work order, reduced repeat calls, improved dispatch utilization)You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.Required Qualifications:5+ years in program/project management, operations, facilities management, workplace services, or outsourced services environmentsProven experience building and managing KPI scorecards, dashboards, or performance governance programsExperience working with or managing outsourced service providers and contract/SLA performancePreferred Qualifications:Formal training/certification: PMP, Lean/Six Sigma (Green Belt+), Prosci/Change Management, ITIL (helpful for service management)Experience in corporate real estate, global FM, healthcare/regulated environments, or complex multi-site operationsFamiliarity with FM systems and reporting ecosystems: CMMS/IWMS (e.g., Archibus, TRIRIGA, Planon, ServiceNow, Maximo), BI tools (Power BI/Tableau), and ticketing/service platformsDemonstrated solid financial acumen: cost drivers, rate cards, benchmarking, benefits trackingCore CompetenciesProgram leadership: drives clarity, accountability, and execution across multiple stakeholdersAnalytical rigor: turns messy operational data into clear insights and decisionsExecutive communication: crisp, structured updates; anticipates questions; frames tradeoffsVendor governance: holds partners accountable while enabling collaboration and improvementCustomer mindset: understands occupant/business needs; improves service experienceInfluence without authority: navigates complexity, builds alignment, delivers outcomesWorking RelationshipsInternal: VP Global FM, regional FM leaders, workplace/real estate partners, EHS/Security/IT, Finance, Procurement, HR, CommunicationsExternal: Primary outsourced FM provider(s), specialty service vendors, consultants/technology partnersSample KPI Domains This Role Typically Manages (Illustrative)Service performance: response time, completion time, backlog aging, first-time fix rate, repeat work ordersPreventive maintenance: PM compliance, asset uptime, critical PM completion, reactive-to-planned ratioCustomer experience: CSAT/NPS, complaint volume, escalation frequency, service recovery cycle timeFinancial efficiency: cost per work order, labor productivity, rate compliance, consumption drivers, savings validationQuality & compliance: audit findings closure, safety/quality incidents, policy adherence, documentation completenessPay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The salary for this role will range from $112,700 - $193,200 annually based on full-time employment. We comply with all minimum wage laws as applicable.At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.