Warehouse Office Manager

Office Manager

Abacus Solutions Group is currently recruiting for an Office Manager - based out of a warehouse location in Southaven MS area.

The Warehouse Office Manager is responsible for overseeing all administrative and office functions within the distribution center. This role supports daily operations by managing clerical staff, coordinating communication across departments, ensuring accurate documentation, and maintaining efficient office processes that enable smooth warehouse operations. Teamwork, attention to detail and respect for others are all essential for success in the site.

Essential Duties & Responsibilities:

• Oversee daily office operations, including administrative workflows, documentation, and communication
• Supervise and support office staff (administrative assistants, clerks, dispatch, etc.)
• Manage scheduling, attendance tracking, and payroll support in partnership with HR
• Coordinate inbound and outbound documentation (BOLs, invoices, shipping/receiving records)
• Ensure accuracy and timely processing of data in warehouse management systems (WMS)
• Act as liaison between warehouse operations, HR, finance, and external vendors
• Maintain inventory of office supplies and coordinate purchasing as needed
• Support onboarding, recordkeeping, and compliance documentation for employees
• Prepare reports, dashboards, and presentations for leadership (productivity, staffing, KPIs)
• Handle customer/vendor communication related to shipments, billing, and inquiries
• Maintain organized filing systems (digital and physical) and ensure data accuracy
• Identify and implement process improvements to increase efficiency in office operations

Qualifications:

• High school diploma or GED required; Associate's or Bachelor's degree preferred
• 3–5 years of administrative or office management experience (warehouse/distribution preferred)
• 1–3 years of supervisory experience
• Experience with warehouse management systems (WMS), ERP systems, or logistics software
• Strong proficiency in Microsoft Office (especially Excel)
• Excellent organizational, multitasking, and time management skills
• Strong communication and interpersonal skills
• High attention to detail and accuracy
• Experience in logistics, supply chain, or distribution environments
• Knowledge of payroll systems and timekeeping platforms
• Bilingual (depending on workforce needs)
• Ability to sit or stand for extended periods
• Occasional walking within the warehouse environment
• Ability to lift up to 25 lbs (files, office supplies) as needed
• Office setting within a warehouse/distribution center
• Frequent interaction with warehouse floor operations
• Fast-paced environment with shifting priorities
• Organization and attention to detail
• Leadership and team coordination
• Problem-solving and decision-making
• Communication and cross-functional collaboration
• Adaptability and time management