Project Management Specialist

Job Description and Duties

Under the general direction of the Supervisor I, Project Management Unit, the Health Program Specialist I (HPS I) in the Operations Branch, Program Delivery and Communications Section, supports complex cross-functional health program projects within the Office of Health Workforce Development (OHWD). The position performs a range of health program administration tasks, including assisting with planning, implementation, evaluation, and monitoring programs and projects. The HPS I supports program leadership and subject matter experts by coordinating program activities, monitoring contracts for compliance, identifying necessary resources, and facilitating collaboration with local, state, federal, and other partners and stakeholders.

Effective July 1, 2025, specific Bargaining Units and associated Excluded State employees are subject to a salary reduction between 2% - 4.62% in exchange for Personal Leave Program 2025 (PLP 2025) hours each month. For more details about  PLP 2025 , visit the California Department of Human Resources (CalHR) website.

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Working Conditions

HCAI is committed to fostering a flexible, inclusive, and high-performing work environment that supports both operational excellence and employee well-being.

HCAI is housed in a state-of-the-art building outside of downtown off Interstate-5. Enjoy a great work environment with many amenities, including FREE PARKING and fully equipped electric vehicle charging stations. HCAI is close to many dining and shopping choices in the Natomas area.

HCAI supports a hybrid telework schedule for many positions, consistent with operational requirements. Telework schedules are only available for CA residents. The telework policy is subject to change, and additional in-office days may be required and/or minimal notification may be given to report to the worksite if an urgent need arises.

Visa Sponsorship: HCAI is not an E-Verify employer and does not provide visa sponsorship. Applicants must be legally authorized to work in the United States at the time of appointment.

Special Requirements

Statement of Qualifications:

A Statement of Qualifications (SOQ) must be submitted to apply for this position.

SOQ FORMAT INSTRUCTIONS:

Length: No more than two pages.

Spacing: Single-spaced. Font: Use 12-point Arial font.

Header: In the upper left corner of the page, include your name, the date, and the job code number for the posting.

Questions: Responses need not include the question but must be numbered in the same order as below.

PLEASE ANSWER THE FOLLOWING:

1) Describe the most challenging and complex project you have been involved with.  What was your role and how did you keep it moving forward?.

2) Describe a situation where you demonstrated leadership to move a project forward, even though you didn’t have formal supervisory authority.

3) Explain your experience communicating effectively with various stakeholders including executive leadership, external partners, and team members.

To support fair hiring, applicants should prepare their application materials using their own knowledge, experience, and skills. Your responses should show your own qualifications and work history. Artificial Intelligence (AI) tools should only be used responsibly.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Strong knowledge of project management methodologies.
• Strong organizational, coordination, and time management skills.
• Excellent written and verbal communication skills.
• Ability to work collaboratively with cross functional teams.
• Ability to communicate effectively at various internal and external levels.
• Ability to adapt to changing project requirements and priorities.
• Ability to manage multiple tasks and deadlines simultaneously.
• Strong problem solving skills and the ability to anticipate project needs.
• Experience with building relationships to accomplish work-related assignments.
• Experience with workflow management and optimization.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Benefits

In addition to competitive public employee wages and a comprehensive benefits package, our employees enjoy meaningful and interesting work that supports access to healthcare.

To learn more about benefits for State employees, visit the Salary and Benefits page on the  CalHR website .

University of California (UC) and California State University (CSU) employees may qualify to transfer their current and previous employment credit to State of California employment through CalPERS. Human Resources can help with this process upon employment or you can reach out to CalPERS for inquiries at Show phone number.

Additional Application Requirements

To be considered for this vacancy, please complete all applicable fields on the application form, including a list or description of previous/current work experience in the duties performed section. The application should also clearly demonstrate the candidate’s ability to meet the Minimum Qualifications listed on the Classification Specification.

Any documents you submit for a job vacancy such as your state application, resume, cover letter, educational transcripts, etc. SHOULD NOT include ANY confidential information e.g. Social Security Number (SSN).

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are using education to meet the minimum qualifications for this position, you must submit a copy of your high school or college/university transcript(s). Unofficial transcripts may be accepted during the application process; however, submission of official transcripts may be required prior to appointment.

Foreign Degrees or Transcripts – Applicants with foreign degrees or transcripts who wish to apply that coursework toward meeting the minimum qualifications of the classification must provide a transcript evaluation that indicates the number of units to which his/her foreign coursework is equivalent. HCAI accepts foreign transcript evaluations that are completed by one of the agencies approved by the California Commission on Teacher Credentialing.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - A Statement of Qualifications (SOQ) must be submitted to apply for this position. Please see the Special Requirements section for details.