Office Specialist II

Office Specialist II

The mission of Yakima County Government is to provide accessible, responsive and responsible public service through leadership and teamwork committed to understanding and meeting public needs.

Our Values:

• Integrity
• Common Sense
• Innovation
• Accountability

Position Data:

Office Specialist II-J23-U10-H Regular Non-Exempt (eligible for overtime)

Overview:

There are multiple vacancies for the Office Specialist II position with the Yakima County Prosecuting Attorney's office. The Office Specialist II with the Prosecuting Attorney's office performs specialized office support, activities involving creating, maintaining, processing, recording, accessing, analyzing data and releasing documents, files and other information which is governed by strict laws, rules and regulations. Data entry into confidential databases. In the criminal division, reviews case files for potential conflicts of interest; analyze and image police reports, evidence and legal documents for internal system and distribution to defense counsel; coordinate imaging workflow issues with internal and external departments and law enforcement agencies, prosecutors, defense attorneys and paralegals. Merge template documents, prepare court dockets, may assist attorney with preparing jury instructions

Benefits included in position:

• Health Care Benefits (Medical, Dental, Vision, Basic Life and Basic LTD)
• Retirement Benefits
• Paid Vacation
• Paid Holidays
• Paid Sick Leave

This recruitment may be used to fill future vacancies that occur within 90 days of the closing of this position. (This excludes Yakima County Sheriff's Office and Department of Corrections)

Responsibilities:

Job Description:

Essential Duties:

Creates legal documents as needed by attorneys for court. Creates, summarizes, edits and/or distributes a variety of documents such as summons, information, judgments and sentences, court ordered sentence modifications; filing. Updates forms as needed.

Performs research in specialized computer systems and prepares related legal documents and reports.

Creates and maintains complex files and databases such as official records or legal case files. Maintains filing systems in accordance with established procedures.

Provides assistance to the general public and other law and justice agencies. Provides assistance and responds to other support staff regarding procedures and policies to ensure compliance with governing laws, rules, regulations and standards.

Other duties as required.

Education and Experience:

High School Diploma or G.E.D AND four (4) years of general office experience OR

Any equivalent combination of higher education and applicable experience which provides knowledge, skills and abilities sufficient to perform the essential duties of the job.

Required:

Successful completion of a criminal background investigation, fingerprinting, and general employment verification.

Preferred:

Legal or Court experience;

Bilingual English/Spanish

Equipment Used:

Computer, telephone, typewriter, printers, copy machine, E-Mail, fax, calculator, transcriber, voice mail and other general office equipment.

Working Conditions:

This position is rated as Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Environment: may be required to work at alternate work locations and work in locked down facility.

Physical Demands: bending, carrying, crouching, feeling, fingering, grasping, handling, lifting, reaching, seeing, sitting, standing, stooping, walking, hearing, repetitive motions, talking, and visual acuity.

Intellectual Demands: ability to multitask, confidentiality, ability to work under pressure, ability to articulate and communicate information in conversations, ability to follow written instruction, and ability to follow verbal instruction.

Knowledge:

• Legal process and pleadings; Legal terminology; Office practices and procedures;
• File maintenance techniques; and Customer service techniques.

Skills (and abilities):

• Performing tasks under deadline pressures; Organizing and maintaining electronic case file data; attention to detail and accuracy; operating office equipment, computers, digital imaging equipment and related software applications; Analyzing reports to index properly; Applying customer service techniques;
• Establishing and maintaining effective interpersonal relationships at all organizational levels with many different law & justice agencies and communication, both oral and written, sufficient to exchange or convey information.

"AN EQUAL OPPORTUNITY EMPLOYER" Minorities, Females, Protected Veterans and the Disabled are encouraged to apply.


Yakima County ensures equal employment opportunities regardless of a person's age, color, creed, sensory, mental or physical disability, genetic information, marital status, national origin, political belief, race, religion, sex, sexual orientation, and military status, or any other protected status under federal or state statute.


PAY TRANSPARENCY NONDISCRIMINATION PROVISION
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish the information.


Disabled applicants may request accommodation to participate in the job application and/or selection process for employment. Please contact Human Resources for further information.


Yakima County is a qualified Public Service entity for the Public Service Loan Forgiveness Program. For more information, go to or contact your federal loan servicer.


In compliance with the Immigration Reform and Control Act of 1986, Yakima County will hire only United States citizens and aliens lawfully authorized to work in the United States.

Yakima County is an E-Verify Employer.