Accounts Payable Manager

Work Schedule: Hybrid — 4 days on-site in Brickell

Industry: Financial Services

About the Role

We are seeking an experienced, detail-oriented Accounts Payable Manager to lead and optimize the full-cycle accounts payable function for a premier wealth management firm located in the heart of Brickell, Miami. Reporting directly to the Controller, this leader will oversee daily AP operations, manage and mentor AP staff, maintain strict internal controls suitable for a regulated financial environment, and drive workflow automation across multi-entity accounts.

Key Responsibilities

Operations & Payment Oversight

• Direct end-to-end accounts payable operations, ensuring accurate coding, timely invoice approvals, and on-schedule disbursements via ACH, wire transfers, and checks.
• Review and approve high-value, complex, or multi-entity expense allocations, management fees, and vendor payouts.
• Oversee corporate credit card reconciliations and employee expense reporting, ensuring strict adherence to firm travel and entertainment policies.

Compliance, Controls & Close

• Establish, enforce, and continuously evaluate internal controls over disbursements to safeguard firm assets and prevent duplicate or fraudulent payments.
• Lead the monthly, quarterly, and year-end AP close processes, including preparing accrued expense schedules, reconciling AP subledgers to the general ledger, and analyzing AP aging reports.
• Ensure full regulatory and tax compliance, including W-9 collection, annual 1099-NEC/MISC filings, and Florida sales/use tax reviews.
• Serve as the primary point of contact for internal and external auditors regarding accounts payable documentation, testing, and walkthroughs.

Leadership & Vendor Management

• Supervise, train, and evaluate a team of Accounts Payable Specialists, delegating daily workloads and fostering a culture of accuracy and accountability.
• Cultivate strong relationships with key institutional vendors, legal/advisory partners, and internal stakeholders across investment, operations, and executive teams.
• Resolve escalated vendor billing discrepancies and negotiate favorable payment terms to optimize working capital.

Systems & Process Improvement

• Champion the adoption and optimization of modern ERP and AP automation tools (e.g., NetSuite, Sage Intacct, Bill.com, or Concur) to reduce manual data entry and processing bottlenecks.
• Develop, document, and maintain standard operating procedures (SOPs) and key performance metrics (KPIs) for the AP function.

Qualifications & Experience

• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field required.
• Experience: 5+ years of progressive accounts payable experience, including at least 2 years in a supervisory or managerial capacity.
• Industry Background: Prior experience in wealth management, asset management, family offices, private equity, or regulated financial services strongly preferred.
• Technical Skills: Advanced proficiency in enterprise ERP platforms and automated AP workflows; strong Excel skills (pivot tables, VLOOKUP/XLOOKUP, data reconciliation).
• Core Competencies: Deep understanding of GAAP accounting principles, multi-entity accounting, internal controls, and 1099 compliance.