Project Coordinator (Oil and Gas)

Job Description

Job Description

Project Coordinator / Administrator

LOCATION: Houston (zip 77046)

GENERAL KNOWLEDGE/SKILL REQUIREMENTS:

Ø A working knowledge of computer applications, including but not limited to MS Office 365 and Sharepoint.

Ø Experience supporting engineering and construction Oil and Gas projects is required

Ø Experience preparing executive-level reports and presentations is a required.

Ø Higher-level analytical skills and/or data management to assist with group initiatives.

Ø Great personality, work ethic, and ability to work with multiple personalities are a must.

Ø Onshore Pipeline experience is a plus.

PRIMARY ROLESANDRESPONSIBLITES:

Ø Support the planning and execution of project activities, including meetings, site visits, workshops, and team events.

Ø Coordinate logistics such as scheduling, meeting invitations, agendas, and follow-ups.

Ø Capture and distribute detailed meeting minutes, including tracking action items and decisions.

Ø Maintain project calendars, key milestones, and coordination across multiple stakeholders.

Ø Manage and maintain the project SharePoint site, ensuring documents are properly organized, version-controlled, and accessible.

Ø Upload, classify, and archive project documentation in accordance with established folder structures and document control practices.

Ø Maintain key project logs, including decision logs, action item trackers, and lessons learned.

Ø Gather and organize project data to create weekly and monthly reports, dashboards, and PowerPoint presentations that clearly communicate project status and key metrics.

Ø Develop and maintain standardized templates for recurring reports and presentations (e.g., leadership updates, steering committee materials).

Ø Coordinate with project stakeholders to develop and maintain key project reports like procurement reports, land reports, etc.

Ø Partner with project managers, engineers, procurement, and construction teams to support ongoing initiatives and deliverables.

Ø Act as a central point of coordination for information flow across the project team.

Ø Facilitate communication between internal stakeholders and external partners as needed.

Ø Perform additional administrative and coordination tasks as required to support project team success.

EDUCATION AND EXPERIENCE:

Ø Three (3) years of sharepoint experience.

Ø 3–7 years of experience in project coordination, administration, or similar role

Ø Proficiency with Microsoft 365 tools, particularly SharePoint, Teams, MS Office

Ø Strong organizational and document management skills with high attention to detail.

Ø Ability to manage multiple priorities and work effectively in a fast-paced environment.

Ø Excellent oral and written communication skills.

Ø Ability to manage multiple projects/tasks while maintaining high standards of work.