Accounting & Purchasing Coordinator

About LF Studios :
At LF Studios, we bring stories to life through world-class animatronics, scenic environments, exhibits, and immersive experiences. For more than 30 years, we have partnered with leading theme parks, museums, science centers, zoos, aquariums, and branded destinations around the world to create memorable guest experiences. 

Our team combines creativity, craftsmanship, and technical expertise to deliver one-of-a-kind projects that inspire wonder and imagination. We're looking for talented individuals who enjoy working in a collaborative environment and want to play a meaningful role in supporting extraordinary work. 

The Role :
We are seeking an organized, motivated, and detail-oriented Accounting & Purchasing Coordinator to join our growing team. This position plays a critical role in supporting the financial and purchasing operations that keep our projects moving forward. 

As part of the accounting team, you will help maintain accurate financial records, support accounts receivable activities, administer purchasing documentation, track budgets, and ensure the integrity of information within company systems. You'll work closely with Accounting, Project Management, Production, and Operations to support projects from concept through completion. 

This role is ideal for someone who enjoys variety in their day, thrives in a fast-paced environment, and takes pride in accuracy, organization, and problem-solving. 

What You'll Do :
Accounting Administration :
Perform data entry and record maintenance with a high degree of accuracy. 

• Enter and verify accounting transactions in QuickBooks Online Advanced. 
• Assist with account reconciliations and maintain accurate accounting records and supporting documentation. 
• Assist with the preparation of financial and operational reports. 
• Organize and maintain electronic accounting files. 
• Support accounting projects and administrative initiatives as assigned. 

Accounts Receivable :
Generate and distribute client invoices within QuickBooks Online. 

• Monitor client accounts and payment activity. 
• Apply client payments and maintain accurate account records. 
• Assist with client account reconciliations. 
• Maintain supporting documentation for billing and collections activities. 
• Prepare accounts receivable reports for management review. 

Purchasing Administration:  
Maintain vendor records, including tax forms, insurance certificates, and contact information. 

• Track purchase requests, commitments, and budget activity. 
• Maintain procurement-related documentation and filing systems. 
• Assist with vendor onboarding and compliance documentation. 
• Generate purchasing and spending reports. 
• Monitor purchasing records for completeness and accuracy. 
• Coordinate internally to obtain missing approvals and supporting documentation. 
• Support purchasing procedures and internal control processes. 

General Administrative Support:  
Support special projects and process improvement initiatives. 

• Assist with cross-functional projects and other duties as assigned. 
• Provide administrative support to the Accounting and Operations teams as needed. 

Required Qualifications :
High school diploma or equivalent. 

• Minimum one (1) year of bookkeeping, accounting, or related financial administration experience. 
• Minimum of one (1) year of experience using QuickBooks Online. 
• Proficiency in Microsoft Excel, Outlook, Word, and Teams. 
• Strong attention to detail and organizational skills. 
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment. 
• Strong written and verbal communication skills. 
• Self-motivated with a positive attitude and commitment to accuracy. 
• Ability to work independently while collaborating effectively across departments. 

The Things That Give You an Edge :
Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field. 

• Experience supporting purchasing, procurement, or vendor management functions. 
• Experience in manufacturing, fabrication, construction, or project-based environments. 
• Experience with job costing, budgeting, or project accounting. 
• Advanced Microsoft Excel skills. 
• A passion for organization, continuous improvement, and helping teams operate efficiently. 
• A great attitude. 

What We Offer :
Competitive compensation. 

• Comprehensive benefits package. 
• Paid time off and company holidays. 
• Opportunities for professional growth and development. 
• The chance to contribute to unique projects seen by millions of guests around the world. 
• A collaborative and creative work environment where every team member plays an important role. 

For more information about LF Studios, please visit . 

LF Studios (Formerly LifeFormations) is design and specialty fabrication studio dedicated to telling stories, making people laugh and creating lasting memories for the world's leading attractions, exhibits, branded spaces and IP based products. We specialize in animatronics, static figures and specialty scenic. For more information about LF Studios, please visit