Assistant Project Manager-Rancho Cucamonga, CA

Assistant Project Manager

Certerra-Subsurface Imaging, located in Rancho Cucamonga, CA, is seeking qualified Assistant Project Manager to join our team of great civil engineer services, this opportunity provides a great steppingstone into management roles with great career paths.

The Project Manager Assistant supports the Project Manager in the coordination and execution of underground utility locating and subsurface investigation projects. Responsibilities include coordinating public agency permits, 811/DigAlert assignments, field delineation activities, traffic control requirements, and scheduling field inspections with city, county, and other public agency representatives.

The Assistant is also responsible for supporting project documentation and administrative requirements, including Job Hazard Analyses (JHA), Injury and Illness Prevention Program (IIPP) documentation, Site-Specific Safety Plans (SSSP), permits, field reports, project schedules, and client communications. The position serves as a key liaison between the Project Manager, field crews, clients, inspectors, engineers, and public agencies to help ensure projects are properly coordinated, documented, and completed safely, accurately, and on schedule.

Key Responsibilities

• Project Coordination: Assist the Project Manager with the day-to-day coordination of underground utility locating, GPR, potholing, vacuum excavation, and related projects.
• Permits & Public Agencies: Coordinate and track city, county, Caltrans, and other public agency permits, encroachment requirements, and approvals.
• 811 / DigAlert: Manage and monitor 811/DigAlert tickets, assignments, due dates, and Electronic Positive Response (EPR) requirements.
• Field Delineation: Coordinate field crews for utility marking and delineation activities and ensure crews have the necessary plans, scope, access information, and site requirements.
• Traffic Control: Review traffic control requirements and coordinate traffic control plans, vendors, and field requirements as needed.
• Field Inspections: Schedule and coordinate inspections with city/county representatives, inspectors, engineers, clients, and other project stakeholders.
• Crew & Schedule Coordination: Assist with scheduling field crews, equipment, subcontractors, and mobilizations to meet project deadlines.
• Safety Documentation: Prepare, maintain, and distribute required safety documentation, including JHAs, IIPP documentation, Site-Specific Safety Plans (SSSP), permits, and other project-specific safety requirements.
• Project Documentation: Maintain complete project files, including scopes of work, plans, permits, utility maps, field reports, photographs, locate documentation, pothole logs, inspection records, and correspondence.
• Client Communication: Communicate with clients regarding scheduling, access, project status, field requirements, deliverables, and outstanding information.
• Field Reporting & Quality Control: Review field reports and deliverables for accuracy, completeness, and compliance with the project scope before submission to the client.
• Change Orders: Assist the Project Manager with identifying additional work, documenting changed conditions, preparing change-order requests, and tracking client approvals.
• Cost & Billing Support: Assist with tracking labor, equipment, subcontractor costs, project quantities, and documentation required for accurate invoicing.
• Project Tracking: Maintain project schedules and track assignments, inspections, deliverables, outstanding items, and deadlines.
• Problem Resolution: Identify scheduling, permitting, field, or client issues early and bring them to the Project Manager's attention for resolution.
• Closeout: Assist with final documentation, as-builts, utility records, reports, photographs, client deliverables, and project closeout.

The Assistant Project Manager is responsible for making sure the project is ready for the field, the field crew has what they need, public agency requirements are satisfied, documentation is complete, and the Project Manager and client are kept informed.

Education/Qualifications:

• High School Diploma or GED
• Valid Driver's License
• Must have a minimum of 3 years progressive management responsibilities and experience, including general computer expertise.
• Strong organizational skills along with excellent oral and written communication ability.

Los Angeles Fontana Bloomington Rialto Upton Ontario Pomona Chino Inland Empire Southern California

We are an Equal Opportunity Employer. This Company is dedicated to both the letter and the spirit of the equal opportunity employment laws. All applicants and all employees will be evaluated on the basis of their ability, competence, and performance of the essential functions of their positions. There will be no discrimination on the basis of race, sex, national origin, religion, age 40 and over, disability, sexual orientation, marital status, or any other classification which may be protected by federal, state, or local laws. In compliance with the Americans with Disabilities Act, we specifically offer equal opportunity for all employees or job applicants who may have a physical or mental disability. Such persons will be hired on the basis of their ability to perform the essential functions of the job in question. Likewise, their work will be evaluated on their performance of these essential functions. We will offer reasonable accommodation to individuals with disabilities, to the extent that Company resources allow without undue hardship. As part of our equal employment policy, there will be no wage differentials based on gender, between men and women employed in the same establishment, on jobs that require equal skill, effort, and responsibility, and which are performed under similar working conditions.