Facilities Supervisor

Facility Supervisor

Under limited supervision, supervises and performs a wide variety facility & building maintenance, & some grounds maintenance, main street maintenance, and building activities for the Village of Ruidoso Parks & Recreation Department. This is a full-time non-exempt position reporting to the Parks and Recreation Director. Regular work is 40 hours per week and the schedule may be adjusted based on the needs of the department. Extended hours, including nights, weekends, and holidays may be required. Must be able to adapt to flexible work schedules as established by management. Non-Exempt FLSA.

Union Status: Union Excluded. This position is excluded from the bargaining unit due to the confidential, managerial, administrative, or supervisory nature of its duties and is not covered by a collective bargaining agreement.

Duties and Responsibilities

The Facility Supervisor is responsible for the day-to-day maintenance operations for the Village of Ruidoso in the areas of (including but not limited to) building/facility maintenance/cleaning & some cemetery, parks, main street, tennis courts, playground equipment, sports and athletic fields, swimming pool, right of ways, and maintenance of other Village owned property. Supervise & schedule employees for the Ruidoso Parks & Recreation Department. Essential Job Functions

• Supervises facility maintenance employees and custodians and oversees the schedules of the facility maintenance work for the Village in the areas including but limited to building maintenance, grant projects, grounds maintenance, parks, sports fields, lake, cemeteries, main street and the swimming pool, tennis courts, playground/equipment, right of ways (ROW's) and other Village owned property, undeveloped parkland, trails, pathways and sites
• Responsible for the daily facility maintenance operations in the area of building maintenance, custodial duties, cemeteries, parks, main street, restrooms.
• Work closely with both the Parks Supervisor and the Recreation Supervisor in scheduling of park facilities including athletic fields.
• As needed, assists the Parks Supervisor and Recreation Supervisor with programs, special projects, or needs.
• Assists the Parks and Recreation Director with the hiring, firing and disciplinary action of employees.
• Responsible for accurate completion and review of all performance evaluations of staff supervised by this position at least annually or more often if needed.
• Note potential job safety hazards and recommends viable means of elimination.
• May supervise the park or recreation employees during the temporary absence of the Parks Supervisor or Recreation Supervisor.
• Makes recommendations during the preparation of budget for parks, building maintenance, cemetery maintenance, etc. Assists in monitoring the departmental budget as it pertains to the maintenance programs. Assist in planning and completion of capital improvements projects.
• May manage department purchasing projects or procedures. Ordering materials, supplies and equipment for department. Makes purchase request for contract services.
• Oversee vehicle and equipment maintenance for department.
• As needed, assists with special events.
• Coordinates with other Village departments to utilize equipment.
• Ensures excellent customer service.
• Responsible for ensuring a productive and positive work environment.
• Ensures confidentiality of customers and coworkers
• Infrastructure management: Overseeing maintenance and operations, including project management.
• Compliance: Ensuring that Facilities operations comply with policies, procedures, and internal controls.
• Notify the Director of Parks and Recreation of any real or perceived problems related to the department.

Other Responsibilities or Job Requirements

• Keeps all department records pertaining to vehicle and equipment maintenance, service records.
• Ensure that employees keep timesheets based on actual hours worked.
• Ensures that employee timesheets are submitted accurately and timely.
• Ensures that any on-the job injury is reported immediately and followed up with appropriate forms and actions.
• Reports any suspected fraud and/or abuse to the Parks and Recreation Director
• Ensures any reports of harassment are immediately reported and appropriate actions are taken.
• Attend meetings, trainings, and workshops as needed.
• The above statements are not a complete list of all responsibilities and duties performed by employees in this job. As a condition of employment, employees are required to perform other related duties and special projects as assigned.

Minimum Qualifications

• High School Education or equivalent required
• Four years full-time parks maintenance work with at least three years in a supervisory position of foreman or higher preferred.
• Must obtain aquatics certification within two years from date of hire.(CPO)
• Must obtain CPR/First Aid/AED certifications within one year from date of hire.
• Possess Excellent Customer Service skills.
• Strong written and oral communication skills
• Must be flexible and able to adapt to change in the workplace.
• Possess demonstrated ability of personal computer operations within a Windows Microsoft environment, including Word, Excel, and Outlook required.
• Must be willing to take and pass a drug/alcohol test and comply with agency "Drug Free" Policy
• Must be able to pass regular criminal history checks.
• Must possess and maintain valid New Mexico motor vehicle operator's permit of appropriate classification and endorsement as required. Must agree to maintain a satisfactory MVR and minimum requirement of insurability as required by law. The Village will conduct MVR background checks.

Physical Demands

• Frequently required to sit, talk, or hear.
• Frequently required to stand, walk, run, use hands to finger, handle, or operate objects, controls, or computer or office equipment.
• Occasionally required to reach with hands and arms, climb or balance, stoop, kneel, crouch, and crawl.
• Occasional pushing, pulling, lifting, and/or moving up to 25 pounds.

Work Environment

• Outside in all types of weather.
• Possess the ability to adapt to inclement weather conditions and/or situations.
• May work an irregular schedule, long hours, weekends, nights, split shifts, and holidays.
• At times, may work in an office environment.
• May be called when needed.
• The noise level could be moderate to loud in work environment.

Travel Requirements

• Normal travel - ability to travel for activities such as meetings, classes, and workshops in and out of the area.
• Must be able to travel by air as needed to attend training, conferences, and related activities.
• Overnight travel as required.

Knowledge, Skills, and Abilities

Knowledge Of:

• Policies, goals, and procedures of the Ruidoso Parks & Recreation Department.
• Ruidoso Municipal Code pertaining to parks, recreation, and cemeteries.
• Principles and practices of employee supervision and training.
• Current maintenance methods, techniques, and practices in the area of park maintenance, building maintenance and cemetery maintenance.

Skill in:

• Understanding and interpreting ordinance, regulations, standards, and guidelines
• Supervising and training employees
• Communicating in person, in writing and by telephone.
• Establishing and maintaining routine working relationships with the public and employees.
• Knowledge in the use and application of pesticides

Ability To:

• Manage day-to-day operations of departmental needs.
• Balance a variety of duties, prioritize and meet deadlines.
• Perform duties and adapt to flexible work schedules as established by Director.
• Work in stressful environment and deal effectively with stress.
• Drive, occasionally long distances.
• Squat or bend on a regular basis.
• Walk long distances or for a prolonged period of time.
• Maintain physical condition and stamina appropriate to the performance of assigned duties and responsibilities which may include sitting, standing, or walking for extended periods of time and driving or riding in