Human Resources and Payroll Coordinator

Charlottesville, VA


Order: 2165327


Order Type : Temp


Our client, a local highly rated co-educational school, is seeking an experienced and knowledgeable Human Resources and Payroll Coordinator to join their team. Interested candidates should be able to handle day-to-day human resource operations, process payroll, and administer benefit programs. A candidate should demonstrate a desire to work as a team player and take an active role this vibrant school's community.

Essential duties and responsibilities:

Payroll and Benefits Administration

• Manage the administration of biweekly payroll, weekly time sheets, and annual leave.
• Help oversee employee benefits programs, including health insurance, retirement plans and other fringe benefits.
• Work closely with benefit providers and related vendors; reconcile benefit invoices to payroll.
• Manage all FMLA, STD, LTD, and WC claims processing.

Human Resources

• Update and continuously improve the Employee Handbook and implement personnel policies and procedures.
• Manage the School's HRIS software, maintain employee records, create and update position descriptions, and handle annual contract issuance.
• Serve as a trusted resource for employees, assisting with inquiries, conflicts, and grievances in a fair and confidential manner.
• Educate administrators and department heads on HR best practices.
• Evaluate and help articulate the School's total compensation program, performance management review processes, and salary planning forecasts and analysis.
• Identify and oversee appropriate training for new and continuing employees; communicate professional development opportunities for faculty and staff.

Recruiting and Onboarding

• Design hiring and off boarding procedures that fit the School's mission and conform with human resources best practices; manage and participate in these processes.
• Facilitate the onboarding and offboarding of faculty and staff, including issuing offer letters, assisting with forms, background checks, online access and assisting with new employee orientation.
• Effectively communicate benefit options to employees.

Compliance

• Assist with external audits by preparing client prepared documents and other audit relates tasks.
• Contribute to the preparation of the annual IRS Form 990, Form 5500, 403 (b) Retirement Plan Audit and other regulatory filings.
• Ensure timely and accurate compliance with all federal and state laws and regulations.
• Ensure appropriate job classifications under FLSA.
• Track all employee information based upon VAIS accreditation requirements.
• Assist with annual DASL reporting for various independent school groups.

Qualifications:

• Bachelor's degree in Human resources, Business Administration, or a related field, or commensurate experience.
• Strong knowledge of accounting principles, financial reporting, and tax regulations as they relate to payroll and benefits.
• Minimum of 5 years of HR experience, preferably in an educational nonprofit setting.
• Proficiency in financial and payroll software systems, Microsoft Office and Google applications.
• Excellent analytical, organizational, and problem solving skills.
• Strong communication and interpersonal skills, with the ability to collaborate across departments.
• Thorough understanding of and ability to interpret and implement employment laws, procedures, and regulations.
• Strong organizational and time management abilities, and customer service oriented demeanor.
• Ability to identify appropriate channels for handling employee concerns.
• Capable of maintaining a high degree of confidentiality, discretion, and professionalism about employees and school information.

This is a full time position with a comprehensive healthcare and retirement plan. Salary range is $68,000-$78,000.

Robbins Staffing Solutions, Inc. is an award-winning staffing and recruiting firm connecting our clients with talented candidates for over 20 years. Let us help you find your next career opportunity. Apply online at or call us today for more information. We are a proud Equal Opportunity Employer.