Administrative Support V - Technology

Administrative Support

Intermediate District 287 is looking for an Administrative Support supporting our Technology department at our district office located in Plymouth, MN!

Intermediate District 287 is a West Metro school district for unique learners. Our healing community works together to achieve racial equity. We value diverse perspectives and life experiences and our strategic vision includes hiring and retaining racially diverse and racially conscious staff across all levels of our organization.

Position Details:

Location: District Service Center in Plymouth, MN

Reports to: Director of Information Technology

Work Schedule: This is a full-time 12-month position, 40 hours per week

Salary follows the SEIU Local 284 Salary Schedule Grade V: $25.95 - $27.00 per hour (depending on education and experience)

Generous Benefits including:

• Low cost medical insurance
• No Premium Employee-Only Medical Insurance
• Infertility benefits
• $40 copay for outpatient mental health services
• Low cost dental insurance
• District funded HRA account
• Life insurance and long-term disability
• Optional health care flexible spending account (FSA)
• Optional dependent care flexible spending account (FSA)
• Extensive wellness services that includes 6 free confidential counseling sessions
• Retirement benefits through PERA
• Optional 403b with district match after 1 year
• Paid time off
• Paid holidays
• Mental Health benefits
• More details can be found on our webpage: Contracts/Benefits - Intermediate District 287

Education and Experience Requirements

• Six (6) years administrative support experience in an office work environment.
• Requires technical skills and experience in working in business services, administrative, or school setting, or any combination of education and experience that provides equivalent knowledge, skills and abilities.

Substitution Allowed:

• College or Vocational Education, in business office skills may be substituted for the General Experience.

Essential Functions

The following identifies the primary and essential functions of the position and is not intended to be an exhaustive listing of all duties. Some functions listed may be more prominent than others depending on organizational needs.

• CORRESPONDENCE: Formats and types a full range of correspondence such as memos, form letters, reports, agenda notes, etc. from rough draft, transcription, department templates, and/or develops own communication documents to disseminate pertinent information to customers or internal staff. Proofreads for content. Edits using knowledge of grammar, punctuation, and spelling;
• FILING: Designs filing systems. Organizes and maintains individual and department files (including confidential files). Manages the division/site filing organization and able to reach files from the various departments/programs both for staff and student files included;
• REPORT GENERATION/WRITING: Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports; reviews information and may make recommendations;
• INTERPERSONAL: Provides excellent customer service while adhering to departments customer service guidelines. Answering sensitive elevated issue type phone calls, e-mails, and other correspondence details in a timely and consistent manner. Acts for the supervisor by interpreting established policies and procedures, etc. Troubleshoots by relieving the administrator of as much administrative detail as possible. Acts for and regularly makes choices in supervisor's absence (within prescribed limits of authority);
• SUPPORTING ROLE: Arranges and coordinates meetings (including space, equipment). Researches, assembles, and coordinates meeting materials (e.g. charts, graphs, reports). Makes travel arrangements;
• OFFICE MANAGEMENT: Authorizes purchases and payments (within prescribed limits of authority). Completes processes and maintains paperwork for purchasing (e.g. orders, requisitions, invoices, etc.). Provides input and prepares documentation for division and/or site budget. Monitors time and attendance issues and substitute oversight. Coordinates budget control and monitoring. Designs and initiates new forms and procedures to facilitate workflow. Ensures that the site front office functions smoothly and provides support & training as needed to others. Performs related duties as required;
• DATA MANAGEMENT/PROOFING: Manages and enters detailed entry of specific data elements. Types with a high degree of accuracy and speed. Verifies data entered by incumbent or someone else and makes corrections as necessary; Critically reviews final products for missing or nonsensical data;
• PROCESSING: Handling (paper, records, etc.) by systematically organizing them, recording or making notations on them, following up with appropriate action;
• RECORDS MANAGEMENT: Maintains and updates Document Management System software as well as computer network file environment. Understands and follows District Records Retention Schedule, record destruction policy and department procedures related to records. Ensures sensitive information and data privacy documents are either kept or shredded as deemed appropriate;
• SUPPORT/TRAIN/COACH: Provides direction, guidance, and is the first level of support of troubleshooting for other clericals within the division/site. Provide support, training, and coaching to staff members and other relevant customers on system related tools and processes as needed;
• INDEPENDENT PROBLEM SOLVER/CRITICAL THINKER: Uses judgment when communicating with internal and external customers. Requires minimum or no direction from supervisor or others in all job functions. Regularly recognizes, recommends, and provides input into the implementation process of a more effective method to work operations. Exercises critical thinking when responding to requests and producing/examining processes or documents;
• TECHNOLOGY: Works with district provided hardware technology and systems using these tools to perform functions of the job. Shows an aptitude for and an interest in applying technological innovation to their work. Comfortable with using and learning new skills in areas of technology with minimal support and training.
• View the full Administrative Support V Job Classification

Interview Process:

• This posting will remain open until the position has been filled.