Events Manager

Overview The American Water Works Association (AWWA) provides advocacy, education, and tools to support new and experienced managers in the water industry. The California-Nevada Section of AWWA (CA‑NV AWWA) works to solve water problems for utilities and water organizations in a region that struggles with droughts, water affordability, and wildfires. CA‑NV AWWA supports its mission by providing training opportunities for drinking water professionals. In December 1999, the CA‑NV Section’s Governing Board founded the Water College to focus specifically on education and to be responsible for administering continuing education and training. Through the Water College, educational opportunities and resources are made available to individuals working in the drinking water profession throughout California and Nevada. This is an in‑office position for the initial six months. The Events Manager organizes and oversees all aspects of conferences and events to ensure they are successful and make an impact on a target audience. This position plans and executes conferences, symposiums, smaller events, and events in which CA‑NV AWWA is an active partner. The role is responsible for planning activities with input from multiple stakeholders in collaboration with internal staff, other departments, venue providers, contracted service providers and volunteers. This includes finding facilities, negotiating contracts, confirming vendors, creating schedules for staff and volunteer support, and managing event budgets. The role understands marketing and promotion techniques, provides outstanding customer service, and creates memorable events that meet intended goals and expectations consistently and creatively. The individual must work within time limits to plan, resource, and oversee the events. Responsibilities Develops logistical requirements and procedures of an event with thorough venue inspections, room assignments, and contract development; implements on‑site all contracted agreements with venue and vendors. Is the primary contact for event staff, exhibitors, contracted service providers and sponsors at conferences and other smaller events. Develops procedures for logistical and creative improvements (ex. Prospectus development, event volunteer onboarding, and event layout development). Coordinates the development of printed and digital event materials, signage, and mementos (pins, speaker gifts, etc.) with marketing staff to ensure materials are produced and displayed. Oversees exhibition space layout and oversight of exhibit hall operations. Coordinates closely with finance and registration staff before, during and after events; tracks and maintains event expenses and balances accuracy of invoices with approved budgets. Oversees volunteer committees (ex. local host, competitions, etc.) with planning and implementation of events and sub‑event activities; works in partnership with other staff members whose responsibilities are relevant to programs. Maintains positive relationships, works cooperatively, and communicates effectively with staff, exhibitors/sponsors, volunteers, and vendors. Develops event notebooks and files; maintains and distributes event planning documents, master schedule (event timeline), reports, etc.; produces lists, badges, and organizes event packing and onsite setup/cleanup. Updates organization’s database associated with program events such as room assignments, signage locations, exhibitor contacts, etc. Develops and updates event standard operating procedures, budgets, and guidelines and independently performs complex conference planning activities. Represents the organization to new and potential members at events. Documents and handles full‑range pre‑event details including initiating timely payments and meeting contracted timelines. Conducts pre/post meetings with venue staff, contracted vendors, caterers, volunteers, and participants. Manages execution of exhibitor and sponsorship benefits; collaborates with marketing staff to create event sales opportunities and provide exhibitor and sponsorship activation ideas. Ensures compliance with insurance, legal, health and safety obligations. Supports other program activities (other duties as assigned). Participates in special projects as needed. Qualifications Bachelor's degree (advanced degree desirable) in education, business, hospitality, or a water‑related field. At least six years related experience in Event Management. Management and leadership of employees and volunteers. Non‑profit Association experience a plus. Proficient in catering, guest services, and event planning. Strong background in event marketing and hospitality industry. Ability to see, communicate, plan and achieve your event’s vision. Previous negotiations and contract management experience. Excellent communication skills to interact with clients, vendors, and team members. Exceptional organizational abilities to manage multiple tasks simultaneously. Effective time management skills to meet deadlines efficiently. Benefits Dental insurance Health insurance Paid time off Professional development assistance Retirement plan Tuition reimbursement Vision insurance Schedule Monday to Friday Weekends as needed Education Bachelor's (Required) Experience Event marketing: 6 years (Required) Contract management: 5 years (Required) Events management: 6 years (Required) Customer service: 5 years (Preferred) Ability to Commute Rancho Cucamonga, CA 91730 (Preferred) Ability to Relocate Rancho Cucamonga, CA 91730: Relocate before starting work (Required) Work Location In person Job Type Full‑time Pay $75,000.00 - $78,000.00 per year #J-18808-Ljbffr American Water Works