Travel Coordinator

Company Description

Job Description

The Office of the District Attorney, Bronx County ("BXDA") is charged with the twin goals of ensuring public safety and striving for equal justice for the over 1.4 million members of the Bronx County community. By "Pursuing Justice with Integrity," the BXDA places a focus on assistance for crime victims while simultaneously ensuring fairness to defendants. Moreover, the BXDA aims to balance the need to seek appropriate punishment for certain crimes while recognizing when punitive measures do not adequately advance justice. By recognizing these significant distinctions and acting accordingly, BXDA has established a standard of excellence in the representation of the Bronx community at large, which continues to grow stronger every day.
In furtherance of this mission, the BXDA seeks experienced and enthusiastic Travel Coordinator.

Job Responsibilities:
Specific duties will include, but are not limited to the following:

- Coordinate all domestic and international travel aspects for employees, victims, and witnesses, including flights, accommodations, ground transportation, and itineraries.
- Ensure travel arrangements align with travel policy and the Comptroller's Directive 6.
- Provide support for emergency travel changes, cancellations, or urgent last-minute bookings.
- Maintain consistent and effective communication with employees, coordinate travel, and address any inquiries, issues, or concerns regarding travel plans.
- Respond promptly to phone calls, emails, and messages related to travel requests or changes.
- Provide real-time assistance to travelers facing disruptions, delays, or unexpected situations.
- Maintain accurate records of travel bookings, itineraries, and receipts for reimbursement or reporting purposes.
- Ensure all bookings comply with Bronx District Attorney's Office policies and Comptroller's Directive 6, including, but not limited to, preferred vendors.
- Collect supporting financial documentation from travelers when they return from their trip.
- Provide reports and consolidated credit card statements on travel expenditures and bookings to finance.

COMMUNITY ASSOCIATE - 56057

Qualifications

Qualification Requirements
1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.