Executive Administrative Assistant

Department: Administration
Reports To: Chief Executive Officer (CEO)
Position Summary
TheExecutive Administrative Assistant is responsible for providing high-leveladministrative, organizational, and executive support to the Chief ExecutiveOfficer (CEO) and Executive Leadership Team at Health Care Partners of SouthCarolina. This position ensures the efficient operation of the executive officeby managing schedules, coordinating communications, organizing meetings, andsupporting organizational priorities within a fast-paced Federally QualifiedHealth Center (FQHC). The Executive Administrative Assistant exercises soundjudgment, professionalism, and the highest level of confidentiality.
Essential Duties andResponsibilities
• Maintain the CEO's complex appointment calendarand coordinate executive schedules, meetings, travel, and organizationalcommitments.
• Manage communications between executiveleadership, staff, Board members, community partners, and externalstakeholders.
• Coordinate travel arrangements, conferenceregistrations, lodging, transportation, and itineraries for the CEO and Boardmembers.
• Prepare meeting agendas, Board packets, reports,presentations, correspondence, and other executive documents.
• Attend executive and Board meetings to record,prepare, and distribute meeting minutes.
• Prepare letters, memoranda, reports, and othercorrespondence as directed by the CEO.
• Assist with vendor communications, obtainquotes, order office supplies, and maintain administrative office inventorywithin established budgets.
• Distribute executive communications, reports,and organizational updates to leadership as directed.
• Maintain confidential records and operate withthe highest level of discretion in accordance with HIPAA and organizationalpolicies.
• Travel overnight as needed to support the CEOand Board members during conferences, meetings, and organizational events.
• Perform other duties as assigned by the CEO.
Education & Experience
• Associate's or Bachelor's degree in BusinessAdministration, Communications, Office Management, or a related field required.
• Minimum of five (5) years of executive-leveladministrative support experience required.
• Experience supporting executive leadershipwithin a healthcare organization preferred.
• Advanced proficiency in Microsoft Office Suite,including Word, Excel, PowerPoint, and Outlook required.
Knowledge, Skills, and Abilities
• Advanced proficiency in Microsoft Office Suiteand the ability to quickly learn new software and technology.
• Strong calendar management skills with theability to coordinate complex schedules, meetings, and travel arrangements.
• Excellent written, verbal, and interpersonalcommunication skills.
• Exceptional organizational, multitasking, andtime management skills with strong attention to detail.
• Ability to exercise sound judgment, maintainprofessionalism, and handle highly confidential information with discretion.
• Ability to adapt quickly to changing prioritiesand respond effectively to urgent executive needs.
• Ability to establish and maintain positiveworking relationships with executive leadership, Board members, staff, vendors,and community partners.