Project Manager

Project Manager

ASTOUND is a global experiential powerhouse with three core verticals: Brand Experiences, Sports Experiences, and Immersive Entertainment. From trade shows and large-scale events to experience centers and IP-driven attractions, we create programs that combine creative excellence, operational discipline, and ROI-focused outcomes.

With over 200 employees, a 350,000 sq. ft. production facility, and execution in more than 40 countries, ASTOUND is defining what the modern experiential partner looks like. Now, in our 25th year, we are expanding into a growth engine for our clients—powered by AI, integrated creative, and next-gen content strategy—and for the business itself, driving both revenue and enterprise value.

The Project Manager's role is to plan, execute, and finalize projects according to deadlines and stay within the budget. This includes all internal communication with Detailers, Account Managers, and outside suppliers. This will involve key production detail management and scheduling responsibilities, as well as all internal communication, work orders, and coordinating the efforts of team members within all departments of ASTOUND. The Project Manager will define the project's objectives and oversee quality control throughout the entire execution of the job.

Key Responsibilities:

• Leads the planning and implementation of custom Fabrication projects.
• Develops and maintains project files for project completeness.
• Facilitates the definition of project scope, goals, and deliverables of custom Fabrication projects.
• Defines project tasks and resource requirements.
• Manages project budget and supports team to ensure projects deliver within the 95% to plan.
• Manages and tracks third-party services for custom Fabrication projects.
• Manages project resource allocation.
• Develops, updates, and maintains accurate project timelines.
• Provides direction and support to the project team.
• Maintains interaction with the Detailers throughout the production process and negotiates with suppliers regarding budgetary and scheduling issues.
• Estimates projects (or specific aspects of projects) as required.
• Produces and executes detailed budgets for projects.
• Works closely with Account Management and Operations departments to ensure that project budgets are strictly adhered to and that profits are maximized.
• Creates scope of work with associated budgetary allocations for distribution to the Operations department.
• Available for client meetings and presentations.
• Communicates key production details in connection with the production schedule to the Detailers and the Operations department.
• Approves all requests for payment to vendors for labor and material charges related to jobs.
• Establishes and coordinates project timelines, monitors progress, investigates delays, and takes or recommends appropriate actions to ensure the schedules are met.
• Maintains an accurate record of all historical quotations, invoices, detailed drawings, and final renderings for all projects.
• Supports operational project files on a server via project workbook.
• Maintains a personal project management time log for job costing.
• Arranges for detailed drawings to be produced as required.

Qualifications:

• BA/BS required as a minimum.
• A minimum of five (5) years of industry experience as a project manager.
• Strong written and oral communications skills.
• Attention to detail.
• Quality and cost-conscious.
• Excellent problem-solving skills.

The Values You Align With:

Just as important as the skills you bring to our team, is alignment with our values. This means that as a collective we will collaborate with the same mindset to deliver incredible, market leading experiences for our clients.

• Steadfast Courage - We fearlessly take on challenges and make bold decisions to achieve remarkable results.
• Unwavering Integrity - We hold ourselves to the highest ethical standards and prioritize honesty, transparency, and professionalism.
• Boundless Creativity - We push boundaries with innovative, collaborative ideas that surpass expectations and create unforgettable experiences.
• Unparalleled Service - We fearlessly take on challenges and make bold decisions to achieve remarkable results.
• Insatiable Curiosity - We never stop learning, exploring, and taking risks to create breakthrough experiences.
• Constant Collaboration - We thrive on teamwork, leverage diverse perspectives, and support each other to deliver experiences greater than the sum of their parts.

Benefits and Compensation:

The compensation package will be commensurate with experience. Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match.

• Excellent Medical Insurance
• Excellent Dental Insurance
• Excellent Vision Insurance
• Paid Time Off, Holiday Pay
• 401K matching program after 90 days of employment
• 100% Company Life and Long-Term Disability Coverage
• Employee Referral Program

Diversity Commitment:

We are proud to be an equal opportunity employer, and we welcome talented individuals from all backgrounds to apply. Our goal is to ensure that every candidate is evaluated solely on their qualifications, merits, and potential to contribute meaningfully to our team and mission.