Part-Time Project Coordinator: Events & Member Engagement

Position Summary:

The Project Coordinator, based in D.C., will primarily be responsible for supporting BAB’s program of executive roundtables, policy discussions, and member events. Working primarily with the Senior Manager, Member Engagement & Programming, the Project Coordinator will assist with program research, speaker and audience preparation, invitations and RSVP management, event logistics, briefing materials, post-event reporting, and selected member engagement projects.

The candidate will also have the chance to support member engagement and growth across all industries. This is an ideal role for a self-starter interested in the intersection of international business and policy and in facilitating important in-person forums to address issues of importance to industry and stakeholders across Washington, D.C., and the region.

This position represents BAB in its relationships with external constituencies and supports key administrative functions of the organization. The right candidate for the job will contribute to the long-term success of the organization by offering a forward-thinking, proactive approach to planning, strong attention to detail, and an ability to manage and prioritize multiple strands of program activity at once.

Essential Duties and Main Responsibilities :

Programming & Events

• Logistics Coordination: Support the planning and execution of D.C.-based events, including executive roundtables, panel discussions, and receptions.
• Content Creation: Assist in drafting event abstracts, managing invite and RSVP databases, invitations, speaker briefings, and run-of-show/agenda content.
• On-Site Support: Provide "day-of" event execution support, including managing registration desks, developing nametags, and overseeing attendee lists.
• Post-Event Analysis: Participate in post-event review by collecting feedback and preparing data reports to drive future improvement.

Member Engagement & Research

• Database Management: Help the D.C. team maintain up-to-date records in our CRM database and MS Excel to ensure efficient tracking of member status and engagement plans.
• Prospective Outreach: Occasionally support the Senior Manager on member acquisition plans by assisting in research on prospective multinational companies and large corporates with a U.S.-U.K. footprint in the D.C. area.
• Collateral Support: Assist in drafting marketing materials, member briefing documents, and promotional emails to communicate BAB’s value proposition effectively.
• Other duties as assigned.

Reports to: Senior Manager, Member Engagement & Programming

Direct Reports: none

Location: Washington, D.C.

FLSA Status: Non-Exempt

Compensation: $35 per hour

Part-time: 16–20 hours per week. Working days and hours agreed with the hiring manager

Term: Fixed-term appointment with immediate start through June/July 2027.

The Candidate:

This position requires excellent attention to detail, strong organizational skills, the ability to work efficiently as part of a team in a fast-paced environment, interact professionally with members and colleagues, and demonstrate a commitment to outstanding customer service. To perform the job successfully, an individual must demonstrate the following competencies:

• Time management—the individual must be able to handle multiple tasks in a fast-paced environment. 
• Quality management—the individual looks for ways to improve and promote quality and demonstrates accuracy and thoroughness. 
• Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently.
• Judgment—the individual displays confidence and exhibits sound and accurate judgment. 
• Flexibility—the individual must be open-minded and comfortable in situations that demand rapid change and quick thinking.
• Communication—the individual is capable of drafting proposals and communicating the benefits of BAB membership.
• Technology – the individual is adept at working with new technology.

Educational and Experience Requirements:

• Preferred - Holding or currently pursuing a degree in International Relations, Business, Communications, Political Science, Event Delivery or a related field.
• Proficiency in Microsoft Office 365 (Excel, OneNote, and Word); familiarity with Constant Contact and CRM tools is highly preferred.
• Experience working closely with senior executives/stakeholders desirable.
• A demonstrated prior interest in international trade and the D.C. business environment desirable.

NOTE: This job description is not designed to cover or contain a comprehensive listing of activities, responsibilities, and opportunities for this role and is subject to revision and amendment based on business needs and at the discretion of BritishAmerican Business. BritishAmerican Business is an equal opportunity employer.

Working Arrangements

This is a hybrid position based in Washington, D.C. The successful candidate must be available to work in the Washington office and support in-person events in the D.C. area. Working days, hours and office attendance will be agreed with the hiring manager. Some flexibility will be required for occasional early-morning or evening events, within the agreed 16–20 hours per week.

How to apply:

To apply, please send your résumé and a brief cover letter outlining your interest and suitability to Jon Walters, Senior Manager, Member Engagement & Programming, at View email address on click.appcast.io by Tuesday, 10 November 2026.