Clerk II (Vital Records Division)

Job TitleCounty ClerkJob DescriptionUnder direct supervision, is responsible for preparing and maintaining vital records; issuing birth certificates, death certificates, and marriage licenses; scanning legal documents; performing data entry; certifying official documents; making copies; answering questions; and performing other related duties as required.Specific Duties and ResponsibilitiesAssists with inputting and updating vital records.Issues plain and certified copies of records; and issues certificatesExamines documents to be scanned for legibility and sufficient recording and indexing information.Creates and sends reports to various entities with prescribed timeframes.Scans documents and monitors screen image to ensure proper recording.Performs quality assurance on scanned documents.Answers questions in person, email and by telephone, responds to inquiries, and refers calls to other departments as appropriate.Performs data entry including cashiering receipts and cost bills.Processes incoming and outgoing mailPerforms related duties as required.Minimum Training and ExperienceBilingual Preferred (fluent in both English and Spanish)High School or a General Education Development (GED) certificate and two (2) years general office experience or additional education in a related field may be substituted for experience, or an equivalent combination of education and experience.Knowledge of basic office procedures; knowledge of alphabetical and numeric file systems; knowledge of basic legal terminology; knowledge of judicial procedures; and knowledge of records managementSkill in operating a personal computer, scanning equipment, and basic office equipment.Ability to accurately enter data; ability to communicate effectively, both verbally and in writing; ability to understand and follow verbal and written instructions; ability to effectively respond to customer inquiries and complaints; ability to establish and maintain effective working relationships with co-workers, other County employees, attorneys, and the public; ability to accurately collect cash; ability to perform basic mathematical calculations.Acts in the name of the County Clerk and shall perform all official acts as may be lawfully done and performed by such Clerk in person, pursuant to Section 82.005 of the Texas Local Government CodeMust secure and maintain a favorable background investigation.Must be bondable.Must be able to move/lift items up to 25 pounds; prolong sitting, some walking dependent on duties.Ellis County Is An Equal Opportunity EmployerEllis County Participates In E-VerifyBenefitsEllis County offers the following benefits for full-time employees.Insurance:HEALTH: PPO BCBS PlanEllis County offers an incentive program which pays for employee premiums at 100% if completed. Dependent coverage is available at the expense of the employee.DENTAL: PPO BCBS PlanEmployee premiums are paid at 100% by the County. Dependent coverage is available at the expense of the employee.VISION: BCBS/EyeMed Vision CareCoverage is offered at the expense of the employee.SUPPLEMENTAL BENEFITSAccident, Cancer, Critical Illness, Disability, Hospital Indemnity, Term Life, and Whole Life offered through American Fidelity at the expense of the employee.Retirement:TEXAS COUNTY & DISTRICT RETIREMENT SYSTEM (TCDRS)Employee Deposit Rate: - 7% (Mandatory)Vesting: - 8 years of serviceEmployer Matching Rate: - 200% at retirementRetirement Eligibility: - 20 years of service (any age)For more information, please visit County provides each employee with a life insurance policy of 1x their annual salary through TCDRS.DEFERRED COMPENSATIONThe County offers a 457(b) Plan through Corebridge Financial. The County offers payroll deductions, and the employee chooses the amount of investment.Other County Benefits:VACATIONVacation time is accrued after one year of service and granted on your anniversary date each consecutive year.1st – 4th year anniversary date12 days5th – 15th year anniversary date17 days16th year anniversary date & thereafter22 daysSICK LEAVEEmployees accrue 4 hours of sick leave each month.HOLIDAYSEmployees receive 14 paid holidays. Holiday schedules vary from year to year.PERSONAL DAYEmployees receive one 8-hour personal day after completing 6 months of employment.After the first six months of employment, employees will accrue one 8-hour personal day on January 1st of each consecutive year.