Executive Administrative Assistant 1

Your Contribution:

As a Executive Administrative Assistant, you will be supporting the Vice President of Finance, Accounting & Legal Affairs North America serving as a trusted business partner responsible for maximizing executive effectiveness, improving organizational efficiency, coordinating leadership activities, and leveraging Microsoft 365 and AI-enabled workplace tools to drive productivity, handling highly confidential information and performing with exceptional judgment, professionalism, initiative, and organizational skills.

• Provide executive-level professional support to the Vice President and Finance Leadership Team.

• Manage complex calendars, schedules, priorities, meetings, and executive communications.

• Prepare executive presentations, reports, correspondence, dashboards, and meeting materials utilizing Microsoft 365 applications.

• Coordinate leadership meetings, document action items, and track follow-up activities.

• Serve as gatekeeper for executive priorities and protect focus time through effective prioritization.

• Plan and coordinate domestic and international travel arrangements and related logistics.

• Prepare and process expense reports through applicable corporate systems.

• Act as liaison with employees, executives, external partners, and corporate leadership.

• Leverage Microsoft Outlook, Teams, Word, Excel, PowerPoint, OneNote, SharePoint, Copilot, and other digital workplace tools.

• Identify opportunities to improve efficiency through automation, AI, process improvement, and standardization.

• Coordinate special projects, leadership events, off-site meetings, and cross-functional initiatives.

Your Experience & Qualifications:

• High school diploma required; associate or bachelor’s degree preferred.

• Minimum 7 years of executive administrative experience supporting senior leaders.

• Advanced proficiency in Microsoft 365 including Outlook, Teams, PowerPoint, Word, Excel, SharePoint, OneNote, and Copilot.

• Excellent organizational, project coordination, and time management skills.

• Demonstrated ability to manage highly confidential information.

• Excellent written and verbal communication skills.

• Strong attention to detail, problem-solving ability, and follow-through.

• Experience with SAP Concur and global organizations is a plus

Our Offer:

We will provide a collaborative environment working on exciting assignments, along with ongoing personal & career development opportunities, attractive salary & extensive personal benefits. We encourage you to apply even if you don´t meet every single requirement. You may just be the right candidate for this or other roles.

After receiving your online application, the interview process will typically be, a screening call followed by Personal Interview(s).

For more information about MAHLE and what a career with us looks like for you, click here. 

#TeamMAHLE is diverse, and we see that as a great advantage! We welcome applications with diverse experiences, backgrounds, and identities.

Do you have any questions?