Advancement Coordinator

Syracuse University is committed to delivering an exceptional student experience through vibrant, engaged campus communities. This position is based at the above campus location and requires regular in-person presence to support our students, collaborate with colleagues, and contribute to our thriving academic environment. Syracuse University values the collaboration, mentorship, and spontaneous connections that happen when our community works together on campus. Remote work arrangements are limited in accordance with University policy. Pay Range Pay Range $24.5/hour Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses. Staff Level S4 FLSA Status Non-exempt Job Type Part-time Unionized Position Code Not Applicable Job Description The Advancement Coordinator provides comprehensive administrative, analytical, and logistical support to the Assistant Dean, frontline major gift officers, and associate director of alumni giving within Arts & Sciences Advancement. Primary responsibilities include preparing and maintaining recurring leadership reporting, including a bi-weekly activity report for the Dean; coordinating scheduling, correspondence, and documentation across a growing advancement team; managing donor and prospect information within university systems; and supporting the onboarding and orientation of new staff and consultants. The position requires strong working knowledge of university administrative systems and advancement operations, sound judgment in handling confidential donor and personnel information, and the ability to manage multiple concurrent priorities with minimal supervision. This role serves as a central point of operational continuity for the team, ensuring consistent processes and institutional knowledge are maintained through periods of staff transition and growth. The ideal candidate brings strong organizational skills, discretion, and the ability to work independently in a fast-paced fundraising environment. Education and Experience Bachelor’s degree required, or Associate’s degree with equivalent professional experience. Minimum of 5 years of administrative experience in a professional environment; Experience in higher education or a nonprofit advancement/fundraising context strongly preferred. Demonstrated ability to manage multiple priorities independently in a fast-paced, relationship- centered environment. Experience with database management and report generation preferred. Skills and Knowledge Advanced proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint). Proficiency in Blackbaud CRM ( CITRUS ) or comparable donor management system required; DataInsights familiarity a plus. Exceptional written and verbal communication skills. Strong organizational skills with demonstrated ability to manage complex, concurrent tasks with accuracy. Ability to synthesize data and produce clear, analytical reports for senior leadership. Advanced problem-solving skills and initiative in researching and implementing university procedures independently. Ability to maintain strict confidentiality with sensitive donor, personnel, and financial information. Strong interpersonal skills and professionalism across diverse stakeholder relationships. Responsibilities Own and execute core administrative operations of the A&S Advancement office. Provide comprehensive support to the Assistant Dean and Directors of Development, including complex scheduling, meeting coordination, correspondence, document preparation, and visitor logistics. Coordinate, track, and process gift acknowledgments and fund reports, maintaining accurate records of donor activity and gift use. Manage travel arrangements and expense reconciliation for the full team, ensuring compliance with university travel policies. Maintain prospect and donor records in Blackbaud CRM ( CITRUS ), generate reports, and support database management related to donor events, volunteer activities, and prospect activity. Support the planning and execution of donor cultivation, stewardship, and board engagement events as needed. Prepare and maintain regular analytical reports for the Dean of Arts & Sciences, synthesizing fundraising activity, team progress, and prospect pipeline data on a bi-weekly cycle. Produce briefing materials for dean meetings and all frontline fundraisers, prospect visits, and board engagements. Utilize DataInsights, Blackbaud CRM , and other university data tools to build and refine recurring reports. Ensure accuracy, consistency, and timely delivery of all reporting products. Serve as operational liaison between the A&S Advancement office, the Dean’s office, and the division of Advancement and External Affairs. Build and maintain a network of contacts across the college and university; stay informed on relevant university initiatives, policy changes, and administrative procedures. Interact professionally with faculty, staff, students, donors, and the general public; handle inquiries and route requests appropriately. Represent the office with professionalism in all interdepartmental communications. Special Projects: Support staff onboarding, transitions, and search processes, including orienting new team members to office procedures, university systems, and advancement resources. Assist with search logistics such as interview scheduling, candidate communications, travel reimbursements, and contract coordination, as assigned. Serve as a point of continuity during periods of transition, staffing change, or organizational restructuring by proactively sharing institutional knowledge with incoming staff, consultants, and search committees. Provide project support for office initiatives outside of standing operational duties, such as retreat and working-session logistics, assessment or process-improvement efforts (e.g., team technology or systems reviews), and ad hoc data or documentation requests tied to strategic planning cycles. Assist with special assignments from the Assistant Dean or Dean’s office as they arise, applying the same discretion and institutional knowledge that supports the office’s day-to-day operations. Pursue ongoing professional development to expand knowledge of advancement operations, university systems, and relevant tools. Attend AEA training sessions, A&S Finance meetings, and other professional forums as appropriate. Adapt to evolving campus business processes and identify opportunities to improve administrative efficiency for the team. Physical Requirements Not Applicable Tools/Equipment Not Applicable About Syracuse University Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience. The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit About the Syracuse area Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEO Statement Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Respectful and Welcoming Community Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect. #J-18808-Ljbffr Syracuse University