Legal Operations & Project Coordination (Paralegal)

Job Description

Job Description

Legal Operations & Project Coordination (Paralegal)

Pay Range: $70,000– $75,000 per year
Compensation Statement: The pay range listed reflects the anticipated base compensation for this role. Actual compensation will be determined based on skills, experience, education, and internal equity.

Position Summary

The University’s Office of General Counsel is responsible for providing legal advice and representation to the University, and to faculty and staff acting in their roles as representatives of the University. The successful candidate will be an organized, detail-oriented professional who can independently manage multiple priorities, coordinate complex projects, maintain confidential information, and work collaboratively with attorneys and University stakeholders.
The Office of General Counsel is a small, collaborative team that supports the University’s academic, research, business, and governance activities across a wide range of legal matters. The work is varied and often fast-paced, with priorities that evolve as new legal issues arise.
This position is ideal for a highly organized professional who enjoys coordinating complex work, improving processes, solving problems, and working collaboratively with attorneys and colleagues across the University. While many assignments follow established procedures, the position also provides opportunities to develop new skills, recommend improvements, and contribute to the continued effectiveness of the Office of General Counsel.

Essential Duties and Responsibilities

This position will work closely with the attorneys and the Assistant to the Vice President and General Counsel to support the legal, operational, and administrative responsibilities of the Office of General Counsel.

• Legal Operations & Project Coordination

  • Work closely with the Office of General Counsel legal team to develop and improve office policies, procedures, and best practices for addressing legal and operational matters affecting the University.

  • Coordinate and manage multiple legal and administrative matters simultaneously, ensuring deadlines, documentation, and deliverables are effectively tracked and completed.

  • Coordinate and maintain compliance-related processes involving faculty, staff, and trustees, including tracking and maintaining required questionnaires, disclosures, and related records.

  • Assist with the coordination of committees chaired by members of the Office of General Counsel.

  • Perform other duties as assigned by the General Counsel.

• Contracts & Document Management

  • Prepare and customize attorney-approved template agreements and related documents, including non-disclosure agreements, liability waivers and releases, and independent contractor service agreements.

  • Update and maintain office databases for contracts, patents, international agreements, insurance, and other legal records and related information.

  • File and maintain applicable state and municipal business licenses and permits.

  • Assist in the maintenance and renewal of insurance policies.

• Litigation & Regulatory Support

  • Conduct factual and legal research under attorney direction and supervision, and assist with the preparation, organization, and filing of court, government agency, and other legal documents, as needed.

  • Support litigation and litigation-related activities, including coordinating responses to subpoenas, discovery requests, and other requests for records, as well as organizing related documentation.

  • Coordinate the processing and tracking of wage liens, deductions, garnishments, and bankruptcy matters in collaboration with appropriate University offices.

• Governance Support

  • Assist with Board of Trustees matters, including preparation of meeting materials, resolutions, officer’s certificates, committee materials, and related governance documentation.

• Administrative Support

  • Provide general office administrative support.

  • Such other duties as may be assigned by the General Counsel.

Qualifications

• Three (3) years of progressively responsible professional experience supporting legal operations, project coordination, business operations, or related functions.

• Highly proficient in Microsoft Office (particularly Word and Excel), Adobe Acrobat, and database or document management systems.

• Strong organizational, project management, and time management skills.

• Excellent attention to detail.

• Excellent written, verbal, interpersonal, and research skills, including the ability to communicate professionally and effectively with individuals at all levels of the University.

Preferred Qualifications

• Bachelor’s degree.

• Paralegal certificate or comparable experience supporting legal operations.

• Prior experience in a legal environment is valuable, but not required. The Office of General Counsel is committed to helping the successful candidate develop familiarity with the University’s legal processes and subject areas.

• Notary Public certification. If not already a notary, eligibility to obtain such certification within 60 days of hire.

Preferred Competencies

• Project Coordination

• Organization & Prioritization

• Communication & Relationship Building

• Legal & Administrative Operations

• Process Improvement

• Confidentiality & Professional Judgment

• Document & Records Management

• Problem Solving & Adaptability

The normal hours for this position are 8:30 a.m. to 5:00 p.m., Monday through Friday.
Applicants should submit a cover letter, current résumé, and a list of three references. Applications are considered confidential. References will not be contacted without prior notice to applicants.

Benefits
Illinois Tech offers eligible employees a comprehensive benefits package that includes medical, dental, and vision coverage; life and long-term disability insurance; a 403(b) retirement plan with university contributions and matching for eligible employees; tuition assistance programs; flexible spending and commuter benefits; an employee assistance program; university holidays; and applicable paid and job-protected leave benefits. Eligibility, waiting periods, employee contributions, and coverage levels vary by benefit and position. Our commitment to employee well-being is reflected in our competitive benefits package located here: Benefits Summary