Executive Assistant

Job Description

Job Description

We are looking for an experienced Executive Assistant to support senior leadership and help keep daily office activities running smoothly in Sarasota, Florida. This is an on-site Contract position within the Services industry, offering a steady Monday through Friday schedule. The role is ideal for someone who excels at coordinating priorities, preparing business documents, and maintaining an efficient office environment while handling sensitive matters with discretion.

Responsibilities:
• Coordinate leadership calendars by organizing appointments, meetings, and schedule changes to ensure time is managed effectively.
• Draft, format, and distribute reports, correspondence, presentations, and other business materials with a high level of accuracy.
• Arrange travel plans and support executive meeting logistics, including itineraries, reservations, and related documentation.
• Oversee fleet-related administrative tasks such as maintenance scheduling, registration tracking, and service coordination.
• Partner with vendors and internal teams to address facility needs and support smooth day-to-day office operations.
• Act as a central point of communication between senior leadership, managers, and staff to promote timely follow-up and alignment.
• Provide front desk or reception assistance when needed to maintain consistent office coverage and professionalism.
• Safeguard confidential records and sensitive business information while exercising sound judgment in daily interactions.• At least 5 years of experience in an Executive Assistant or comparable administrative support role, preferably working with senior leaders.
• Strong proficiency with Microsoft Office applications, particularly Outlook, Word, and Excel.
• Demonstrated ability to manage complex calendars, coordinate meetings, and handle travel arrangements efficiently.
• Excellent organizational skills with the capacity to balance multiple priorities and meet deadlines independently.
• Clear written and verbal communication skills, with a detail-oriented approach when interacting across all levels of the organization.
• High attention to detail, reliability, and discretion when working with confidential information.
• Comfortable working on-site Monday through Friday in Sarasota, Florida.