Purchasing Assistant

JOB SUMMARY As a Purchasing Assistant at Marki Microwave you will assist the Procurement team in their day-to-day activities and provide administrative support to ensure information and data are up to date in the ERP and document control systems. ESSENTIAL DUTIES AND RESPONSIBILITIES Maintain purchasing data in the ERP system and ensure it is accurate and up to date. This includes materials data, vendor information, lead times, delivery dates, buyer comments and reorder points. Manage and maintain purchasing documents andassociated collateral such as outline drawings in the ERP and document control systems. Ensure all documents are the most recent version. Own the audit and clean-up of existing documents; research missing documents and contact suppliers as needed for duplicate copies. Assist Procurement team with daily tasks, including following up on received Purchase Orders, tracking work at external suppliers, coordinating expedite requests, processing returned materials (RMAs), resolving incoming receiving issues, and Work Tickets. Take the lead on non-complex accounting issues. Work with other teams (Manufacturing, Finance, Engineering) on purchasing related projects as required by the Procurement team. Manage shortage list and purchasing for expensed production material. Work with Inventory Control and manager to maintain Min/Max process for expensed items. Work directly with suppliers on pricing, leadtime, purchase orders, shortages, expediting, and escalations. Use Inventory Control experience to discover and resolve purchasing issues that arise with little or no additional help, unless necessary. Promote an ethics-based business culture in the organization. REQUIREMENTS High School Diploma or equivalent required. 2+ years' experience with Inventory Control, ERP, MES and/or document control systems in a manufacturing company is required. TECHNICAL COMPETENCIES Experience with Sage ERP, Siemens MES and/or DocuWare is a strong plus. Team player who can act independently on written or verbal instructions. Detail-oriented, organized and can manage multiple activities and priorities. Excellent communication and interpersonal skills; experience interacting with suppliers is highly preferred. Proficient in a Windows environment and with a recent version of MS Office, including Word, Excel, PowerPoint, Outlook, Teams. Use these tools in daily work without being prompted. Create spreadsheets and work instructions as needed. Good basic math skills including addition, subtraction, multiplication, division, fractions and percentages. Performs work accurately and thoroughly. Able to recognize, analyze, and offer solutions to problems or involve the necessary people to ensure the problem is properly resolved. A quick learner who keeps an open mind to changes that may impact daily activities. CORE COMPETENCIES Communication : Successful communication involves five components. Verbal communication refers to your ability to speak clearly and concisely. Nonverbal communication includes the capacity to project positive body language and facial expressions. Written communication refers to your skillfulness in composing text messages, reports, and other types of documents. Visual communication involves your ability to relay information using pictures and other visual aids. Active listening should also be considered a key communication soft skill because it helps you listen to and hear what others say. You need to be able to listen to understand how to best communicate with someone. Teamwork : Collaborate with others to achieve common goals. Build strong, positive working relationships with supervisors and team members/coworkers. Exercise the ability to compromise and be adaptable. Integrity / Work Ethic : Deal with Conflict Properly. Report on Unethical Behavior. Be upfront about your shortcomings. Be willing to do hard work. Take accountability for your actions. Be a team player. Respect others. Don't abuse your power. Keep morale up. Interpersonal Skills : Interpersonal competencies help you interact, communicate, and collaborate with others effectively. Typical examples of interpersonal skills include empathy, active listening, and emotional intelligence. ABOUT MARKI MICROWAVE Shattering Performance Barriers Since 1991. At Marki Microwave our goal is to invent technologies to empower the RF and microwave industry to design faster, simplify production, eliminate complexity, and shatter performance barriers. Marki Microwave is a privately-owned company based in Morgan Hill, California, 30 minutes from downtown San Jose in Southern Silicon Valley. We offer a full benefits package, including: • Holiday pay • Paid Time Off (4 weeks) • Medical/Dental/Vision Insurance • Long Term Disability • Life and AD&D Insurance • 401(k) ER matching • College Loan Subsidy Program Marki Microwave is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation, gender identity and/or expression, national origin, ancestry, genetic information, age, marital status, pregnancy, disability, military or veteran status, or any other applicable federal, state or local protected classification.