Payroll Coordinator

Creating Life Better Here Starts With You

At San Juan Regional Medical Center, we're more than a healthcare provider—we're a values-driven organization dedicated to delivering exceptional care. As a team member, you help fulfill our mission to make life better here for our community.

As the lead payroll professional for SJRMC and SJHP, this position exercises Team Accountability. Duties and responsibilities include overseeing processing payroll, maintaining timekeeping records, reviewing payroll and payroll reports for accuracy, and maintaining accurate setup and tax filings federally and in multiple states and jurisdictions. The position has minimal supervision. Requires continued training and professional development.

Required Behaviors:

• As you fulfill this mission, your work habits and work relationships should embody SJRMC's values. These values are our culture and our identity as an organization. Sacred Trust, Personal Reverence, Thoughtful Anticipation, Team Accountability, and Creative Vitality ask more of us than merely completing some list of tasks. Our values ask for a deeper level of commitment, and we freely give what is asked of us because we believe in our mission.

Required Qualifications:

• Associates degree in Finance or Accounting or any active Payroll Professional Certifications
• Minimum of three (3) years of payroll experience or any other accounting or bookkeeping experience
• Intermediate to advanced PC skills
• Basic accounting principles, payroll processing, tax withholding
• Positive and proactive communication skills
• Knowledge of automated timekeeping systems
• Strong problem-solving and customer service skills
• Knowledge about US federal, state, and local payroll tax laws
• Ability to maintain full confidentiality and comply with non-disclosure requirements due to the nature of the job

Preferred Qualifications:

• Bachelors degree in business/accounting or equivalent coursework
• Healthcare experience

Duties and Responsibilities:

• Processes payroll per schedule, including wage and overtime payments, calculations, and recording of payroll deductions and requests for off-cycle paychecks
• Verifies timekeeping records and reviews payroll before finalizing to ensure accuracy. Prepares and transmits direct deposits
• Maintain confidentiality of all information handled
• Calculate and process final pay-outs to terminated employees
• Generates and verifies payroll reports out of the payroll system
• Prepares and reviews periodic reports of earnings, taxes, and deductions. File amendments and annual summaries and perform all related tasks. Reconciles quarter-end and year-end reports. Verifies and reconciles W2s before issuance
• Sets up garnishments and levies and performs necessary communications for garnishment-related matters
• Answer or refer payroll-related inquiries from caregivers
• Provide and prepare necessary training and training materials for caregivers and leaders to utilize for payroll-related purposes. Documents and updates written payroll procedures. Maintains payroll documentation and files
• Completes applications in multiple states in order to set up state tax IDs and ensures proper setup and accurate state tax filings. Maintain registrations. Provide training to other departments if necessary
• Provide training and directions to a Payroll Technician. Review and assign work to the Payroll Technician
• Maintains direct deposit documentation, pre-note processes, and system data. Provide project assistance to other departments as needed
• Establish and foster full partnerships with internal customers
• Prepare detailed payroll reports and special reports for management
• Provide back-up to other department positions based on workload and absences
• Respond to technical payroll questions, explain policies/procedures, and resolve issues
• Processes year-end production of W-2 forms, responsible for the entire process, accuracy, and all necessary reporting and amendments
• Perform a variety of functions related to payroll processes, including data entry, record-keeping, auditing, and reporting
• Process payroll adjustments (e.g., calculating, verifying, and preparing retroactive pay adjustments, overtime adjustments, and employee terminations)
• Review and prepare answers to inquiries from the Internal Revenue Service, state agencies, and other regulatory agencies
• Prepare and file tax reports and make payments of taxes in a timely and accurate manner to comply with payroll laws and minimize penalty/risk exposure for the organization
• Each caregiver is responsible for implementing SJRMC’s Service Standards into their daily work: Safety, Courtesy, Effectiveness, and Stewardship
• Other duties as assigned

Physical Requirements and Environmental Working Conditions:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to fifteen (15) pounds at times