Special Events Assistant (Private Events)

Special Events AssistantWe are seeking a Special Events Assistant to provide administrative and logistical support for events, meetings and other activities hosted by the university.Specific Duties & ResponsibilitiesOversee and may assist with the set up and/or movement of furniture, equipment, etc.Oversee work of vendors (e.g., caterers, photographers, florists, lighting, DJs/musicians, cleaning crew, etc.) and student event staff during events.Determine when the caterer can leave the event by doing a final walk through with the catering supervisor on duty.Document event details during the event and complete a final event report at the close of the file and an event report at the conclusion of the event.Consult with supervisor or senior leader on issues or concerns requiring immediate attention during the event.Act as a liaison between the security staff and guests.Present well for any potential clients and visitors stopping by the event set-up.Ensure adherence to university policies and safety standards.Other duties as assigned.Physical Requirements for the JobAbility to navigate event venues and oversee both indoor and outdoor on-site event logistics.Occasionally lifting and carrying objects weighing 30 lbs. or less.Occasionally pushing and pulling objects weighing 50 lbs. or less.Minimum QualificationsHigh school diploma or graduation equivalent.Six months of related experience. Due to alcohol service at some events, must be at least 21 years of age.Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.Preferred QualificationsTechnical Skills & Expected Level of Proficiency:Event Catering - AwarenessInvoicing - AwarenessProject Planning - AwarenessSite Selection - AwarenessTimelines - AwarenessVendor Contracts - Awareness