Vice President of Finance & Administration (Chicago)

Vice President of Finance and Administration

Job Summary

The Vice President serves as a strategic advisor to the President and executive leadership team, providing financial analysis, operational insight, and recommendations that support informed business decisions, profitability, and organizational performance.

Skills/Knowledge

• Strong knowledge of cost accounting, fleet management metrics, inventory valuation, and project/job costing.
• Proficiency with ERP/accounting systems and advanced financial modeling.

Experience

• 10–15+ years of progressive financial leadership experience.
• Experience in construction, aggregates, mining, transportation, or heavy equipment industries.

Education

• Bachelor's degree in Accounting, Finance, or Business Administration (MBA).
• CPA.
• Public Accounting.

Must Have

• Bachelor's degree in Accounting, Finance, or Business Administration.
• 10+ years of experience.
• Hands‑on operational finance background.
• Experience improving accounting processes.
• Relevant logistics, transportation, hauling, aggregates, or manufacturing experience.
• Hands‑on accounting and finance leadership.
• ERP experience.
• QuickBooks.
• CPA.
• Public Accounting.

Responsibilities

• Lead all financial operations, including budgeting, forecasting, cash flow management, and financial reporting.
• Develop long‑term financial strategies that support business growth, acquisitions, and capital investments.
• Oversee accounting, payroll, accounts payable/receivable, tax compliance, and audits.
• Monitor profitability by business line, including hauling, aggregate production, and material sales.
• Analyze operating costs such as fuel, fleet maintenance, equipment utilization, labor, and quarry operations.
• Manage banking relationships, financing, and capital expenditures for heavy equipment and facilities.
• Ensure compliance with environmental, OSHA, DOT, MSHA, EPA, and other regulatory financial reporting requirements.
• Supervise administrative functions such as human resources, information technology, risk management, insurance, and office operations.
• Establish internal controls and improve financial systems and operational processes.
• Provide financial analysis and recommendations to the CEO, owners, and executive leadership team.
• Oversee the company's organizational structure by evaluating and improving reporting relationships, administrative processes, departmental alignment, and workforce planning to support operational goals.
• Develop organizational strategies, enhance cross‑functional collaboration, improve business processes, and ensure the company is structured to achieve long‑term growth and operational excellence.
• Builds, lead, and coach high‑performing teams by fostering a culture of accountability, collaboration, and continuous improvement.
• Mentor and develop managers and team members, identifying succession planning opportunities, supporting professional growth, setting clear performance expectations, and empowering employees to achieve individual and organizational goals.
• Design, implement, and evaluate employee compensation and incentive programs that align individual and team performance with the company's strategic objectives.
• Develop performance‑based incentive plans, establish measurable key performance indicators (KPIs), monitor program effectiveness, and recommend adjustments to drive productivity, employee engagement, retention, profitability, and operational excellence

Nice to Have

• MBA.
• MatHaul ERP experience.

Interview Process

HR Phone Screen

• 15–20 minutes

First Onsite Interview

• HR Lead
• VP Partner
• Approximately 1 hour

Final Interview

• Owner
• Leadership Team
• 90–120 minutes

Skills: management,administrative,finance,operations,leadership,accounting