Stock Room Supervisor

Job Title

Under general supervision, performs responsible technical and administrative duties maintaining inventory and purchasing items for an assigned City department.

Essential Job Functions

Receives and maintains accurate inventory of parts and supplies; manages an effective material flow system from receiving to stockroom. Prepares stockroom for annual inventory; makes inventory adjustments in computerized system. Responsible for pulling obsolete inventory. Assists in maintenance of pertinent records. Responsible for updating MSDS log. Researches new vendor sources to ensure lowest prices and identify alternative materials.

Researches technical and parts manuals to identify correct components to purchase; utilizes make/model number, serial number, engine size, etc. Prepares purchase orders for automotive and equipment special purchases for the City of Suffolk Fleet Management Department and the City of Suffolk school buses. Researches new vendor sources to ensure lowest prices and identify alternative materials.

Prepares purchase orders for automotive and equipment special purchases for the City of Suffolk Fleet Management Department and the City of Suffolk school buses; participates in negotiations of major commodity procurement planning (bid items), as needed.

Processes external vendor invoices for payment; ensures invoices are correct and that goods/products were received; enters data into computerized system to create history documentation and track inventory levels; reviews computerized summaries to verify accuracy of information.

Assists in maintenance of pertinent records such as invoices, fuel usage, equipment records, purchase orders, etc.

Creates and closes work orders for individual pieces of equipment ensuring proper distribution of material, quantity, repair type and dates are accurate.

Prepares requisitions for repairs to be performed by outside services, ensuring there are no deviations against estimates given.

Provides direction to the Automotive Stock Room Clerks to ensure proper procedures are conducted according to policy; prepares stockroom for annual inventory.

Creates, maintains, and modifies Bar Coding System including establishing process procedures, trouble shooting and implementation.

Performs other related duties as required.

Required Qualifications

Pay is based upon skills and qualifications High school diploma, supplemented by courses in business administration or computer technologies, and at least 3 to 5 years of experience in inventory controls, cost pricing, storeroom and/or stock rotation; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. Requires a valid driver's license

Knowledge, Skills & Abilities

Knowledge of the terminology and procedures of assigned department's maintenance, parts and supplies.

Knowledge of office terminology, procedures and equipment and of business and English.

Knowledge of bookkeeping, word processing, and inventory software packages.

Ability to understand and follow oral and written instructions.

Ability to maintain clerical records and prepare reports from such records.

Ability to use common office machines.

Ability to make decisions in accordance with established policies.

Ability to make mathematical computations accurately and rapidly; add and subtract totals; to multiply and divide; and to determine percentages and decimals.

Ability to exercise tact, courtesy and firmness in contact with City personnel and outside vendors.

Ability to establish and maintain effective working relationships as necessitated by work assignments.

Ability to compare and/or judge the readily observable, functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.

Ability of speaking and/or signaling people to convey or exchange information. Includes receiving instructions, assignments and/or directions from supervisors.

Ability to read vendor invoices, parts orders, and maintenance work orders.

Ability to prepare purchase orders, reports, statements and bid sheets in proper format.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagrammatic form.

Ability to record and deliver information, to explain procedures, to follow oral and written instructions.

Ability to use and understand mechanical terminology.

Ability to inspect items for proper length, width and shape.

Physical Requirements

Must be physically able to operate a personal computer, calculator, bar coder, printer, etc. Must be able to exert up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 5 pounds of force constantly to move objects. Physical demand requirements are those for Medium Work. Requires the ability to coordinate hands and eyes rapidly and accurately in using a computer; to operate motor vehicles and motorized storeroom equipment. Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have minimal levels of eye/hand/foot coordination. Requires the ability to differentiate between colors and shades of color. Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under minimal levels of stress. Requires the ability to talk and/or hear: (talking: expressing or exchanging ideas by means of spoken words; hearing - perceiving nature of sounds by ear).