Clerk I - Office of Curriculum, Instruction, and Professional Learning

Administrative Assistant

Location of Position: Fairport NY 14450; Office of Curriculum, Instruction, and Professional Learning

Term of Employment: 12-Month Position; Full-Time

Starting Date: December 2026

Salary Range: $18.50 - $25.00 per hour Actual Salary is Dependent Upon Education, Experience and Contract.

Duties:

• Work as part of a collaborative team to perform clerical duties with a high degree of independent judgment, flexibility, confidentiality, and professionalism, while prioritizing tasks effectively to consistently meet established deadlines.
• Prepare and process documentation in Frontline Central for the school year.
• Coordinate communication and documentation with external consultants and presenters.
• Create, update, and manage the internal Frontline Professional Growth catalog and assist staff with registration processes.
• Process and track staff conference paperwork, through the submission process and coordinating travel arrangements as needed.
• Provide administrative support to the Teacher Center by processing and approving payroll vouchers and managing participant attendance for professional learning activities.
• Monitor and process staff attendance, leave requests, mileage reimbursement, and payroll records.
• Prepare purchase orders, process incoming invoices, and manage the procurement and restocking of departmental supplies.
• Coordinate and schedule internal and department-wide meetings including calendar management, invitations, and room reservations.
• Perform other related duties as assigned by the Program Administrator.

Qualifications:

• Civil Service eligibility for Clerk I: Graduation from high school or possession of an equivalency diploma, plus either: (A) Four (4) years of paid full-time or its part-time or volunteer equivalent office clerical or secretarial experience; OR, (B) An associate degree in Secretarial Science, Office Technology, or a closely related field, plus two (2) years of experience as described in (A) above; OR, (C) An equivalent combination of education and experience as defined by the limits of (A) and (B) above.
• Successful completion of one (1) year of college coursework (or 30 semester credit hours) from a New York State registered or regionally accredited college or university may be substituted for up to one (1) year of the required experience.
• Experience as a Teller, Cashier or Salesclerk shall not be considered office clerical experience.
• Strong interpersonal skills greeting visitors and callers, and in interactions with students and staff members.
• Excellent organizational skills and ability to work under pressure.
• Excellent communication skills.
• Excellent phone and interpersonal skills.
• Ability to work independently, as well as, part of a team.
• Ability to handle confidential material appropriately.
• School office experience preferred.
• Experience with Special Education Procedures Preferred.
• Physically able to perform essential functions of the position (with or without reasonable accommodation).