Project Controls Analyst

Position Title: Project Controls Analyst (Confidential Client)
Location: Tulsa, OK | On-site
Employment Type: Contract

Compensation

• Pay Rate: $60/hr

Position Summary

Requires specialized depth and/or breadth of expertise, and understands terms, acronyms, and definitions relating to Scheduling.

• Interprets internal/external business challenges and recommends best practices to improve products, processes or services
• Interprets internal or external business issues and recommends best practices
• Solves complex problems; takes a broad perspective to identify innovative solutions
• Thinks beyond the status quo to develop solutions to complex problems that improve performance, efficiency and safety
• Works independently, with guidance in only the most complex situations
• Manages projects or programs with moderate resource requirements, risk and/or complexity; monitors and controls schedules
• May lead teams and involved in complex projects
• Makes decisions guided by policies in non-standard situations; impacts the achievement of customer, functional, operational, project or service objectives
• Anticipates internal/external customer needs; assesses requirements and identifies new solutions

Primary Functions

Primary Duties and Responsibilities - Schedulers

• Leads baseline schedule creation and approval effort in collaboration with project team
• Develops, maintains and manages project schedules for assigned major/tactical capital projects in collaboration with Project Team Members and Contractors.
• Maintains project schedules including progress updates. Revises forecasts and evaluates impact of delays.
• Communicates status of schedule and key risk areas to members of project management team
• Thorough understanding of WBS and corresponding project estimate to help lead schedule planning efforts for projects.
• Advanced knowledge of planning side of all different phases (e.g. Permitting, Land, Survey and Construction) of pipelines and facilities construction projects identifying order of events
• Determine critical paths required to meet overall project completion date, modify critical paths based on prevailing conditions, and consult with project team members to develop workarounds to overcome obstacles
• Works with Contractors to ensure schedule compliance per Our Client’s project controls requirements
• Performs detailed review of contractor schedule submittals, including baseline and progress update

Project Schedules

• Schedules will be built and maintained in Primavera P6 utilizing the latest template and WBS.
• The schedule template may be added to or reduced to manage the project's scope. However, the schedule will contain enough detail that someone unfamiliar with the project could read it and understand the scope and strategy: what is being installed, when it is being installed and what the critical path is to completion.
• All project schedules will be updated monthly at a minimum to align with the issuance of project reports.
• After status updates are entered, the schedule will be analyzed to determine the impact to the critical path and mitigation plans created if necessary.
• Update cycles mainly depend on the current phase of the project. Prior to project construction, monthly updates are the minimum requirement. However, once a project is under construction, weekly updates could be expected.
• All project schedules will be baselined at each gate. However, the G3 baseline will be assigned as the primary baseline in P6.
• Baselines should be labeled to identify the corresponding gate.
• A baseline will be saved after each update cycle and can be assigned as the secondary baseline (up to a maximum of 10 baselines can be assigned).
• After each update cycle the analyst will be responsible for producing the overall project schedule and publishing it
• Other common / standard schedule reports that should be readily available are: Critical path schedule; 2-4 week lookahead; Milestone report; Schedule variance report

Must-Haves

• Education: Bachelor’s degree in engineering, construction, or business or an equivalent combination
• Primavera P6 – Hands-on experience developing, maintaining, updating, and baselining project schedules.
• Project Scheduling & Planning – Expertise in schedule development, sequencing activities, dependencies, and milestone tracking.
• Critical Path Method (CPM) – Ability to identify critical paths, analyze schedule impacts, and develop recovery or mitigation plans.
• WBS & Project Estimation – Understanding of Work Breakdown Structure (WBS), project scope, and corresponding cost estimates.
• Baseline Schedule Management – Experience creating, updating, and maintaining project baselines and tracking schedule variances.
• Progress Updates & Forecasting – Experience with weekly/monthly updates, forecasting completion dates, and evaluating delays.
• Contractor Schedule Review – Reviewing contractor baseline schedules and progress updates for compliance with project controls requirements.
• Schedule Reporting – Generating critical path schedules, 2–4-week lookahead schedules, milestone reports, and schedule variance reports.
• Construction Phase Scheduling – Knowledge of project phases, including permitting, land acquisition, surveying, and construction sequencing.
• Core Competencies:
  • Action Oriented: Initiates timely action to address important issues. Moves quickly to seize opportunities. Takes on difficult challenges without procrastinating. Takes action to resolve problems when they arise.
  • Collaborates: Shares information with others so there are no surprises. Involves others as appropriate to accomplish individual and group goals. Encourages unity rather than “us vs. them” thinking. Welcomes and acknowledges the ideas and input of others.
  • Communicates Effectively: Clear, concise, and professional in communication. Listens with interest to what others have to say. Shares information and updates with others as needed. Is clear and thorough in reports, documentation, and other written information.
  • Customer Focus: Searches for ways to improve customer service. Follows up with customers to ensure problems are solved. Independently anticipates and meets customer needs. Internalizes customer feedback and provides innovative ideas to meet their future needs.
  • Drives Results: Demonstrates a strong drive to achieve meaningful results. Drives tasks to successful completion and closure. Shows determination in the face of obstacles and setbacks. Sets high standards for own performance.
  • Ensures Accountability: Monitors progress of performance and changes approach accordingly. Takes ownership of own work. Takes responsibility for successes and failures in own work. Follows through on commitments.
  • Instills Trust: Is honest and straightforward when working with others. Honors agreements and commitments, even when working through competing priorities. Shows consistency between words and actions. Maintains integrity and professional codes of conduct
• Role Specific Competencies:
  • Balances stakeholders: Works through potential conflicts appropriately to provide balanced solutions. Is dedicated to meeting the expectations and requirements of internal and external stakeholders. Responds to potential conflicts among stakeholders with fair, transparent, and balanced decisions. Takes into account all relevant issues and stakeholders when making decisions.
  • Business insight: Understands how changes in the marketplace affect the business. Stays informed about business news relevant to own area of expertise. Knows how own actions impact critical business drivers. Uses knowledge about the business and industry to guide decisions and own work.
  • Courage: Follows convictions in the face of adversity. Takes on the unknown. Raises difficult issues to ensure that they are addressed. Offers ideas or opinions without fear of criticism or professional risk.
  • Decision quality: Demonstrates good judgment in routine, day-to-day decision making. Makes sound independent decisions in urgent and non-routine situations. Considers various inputs, criteria, and trade-offs to arrive at effective decisions and recommendations. Uses good judgment about whether to act independently or to escalate an issue.
  • Demonstrates self-awareness: Gathers balanced feedback from others and is open to their perspectives. Is aware of own impact on others. Knows personal strengths and weaknesses. Gains self-awareness and modifies behaviors based on feedback from others.
  • Manages complexity: Assesses complex issues from multiple angles in order to get the complete picture. Evaluates the potential consequences and implications of different options. Identifies the underlying issues and root causes of problems. Incorporates new information and concepts when solving problems.
  • Nimble learning: Applies new concepts and principles to address problems. Enjoys experimenting with test cases as a means to learn. Learns from mistakes and adjusts accordingly. Learns quickly when facing new situations.
  • Optimizes work processes: Adheres to defined and communicated standards, methods, and procedures. Informs others about process problems. Seeks ways to work better within the processes. Suggests process and practice improvement ideas for own work area.
  • Self-Development: Seeks feedback on areas to develop. Identifies clear development goals and tactics. Takes initiative to practice and apply new knowledge and skills. Seeks additional job responsibilities to broaden skills.
  • Situational adaptability: Demonstrates flexibility of responses to different situations. Recognizes cues that suggest a change in approach or behavior is needed. Adapts to changing needs, conditions, priorities, or opportunities. Monitors how well approach is working to see if change is needed.

Preferred Qualifications

• Oil & Gas pipeline and facility construction
• Midstream energy infrastructure projects
• Pipeline installation, expansion, or replacement projects
• Capital projects and engineering/construction projects