Senior HVAC Project Estimator

Key Responsibilities

• Attend pre-bid meetings and review project scopes to understand requirements, even with limited initial information provided
• Analyze project bid documents, drawings, and specifications
• Find and supervise subcontractor and vendor quotes for outsourced work
• Conduct thorough quantity takeoffs using on-screen estimating software within specified deadlines
• Collaborate with estimators, operations teams, and internal departments
• Compile, assess, and finalize estimates accurately and on time
• Join internal bid-day reviews with leadership for pricing and strategy confirmation
• Assess subcontractor and vendor proposals for completeness, compliance, and schedule alignment
• Create value engineering options to support client goals and project efficiency
• Write detailed scope narratives to bolster proposals
• Provide post-award support to field operations to ensure smooth transition from estimate to execution
• Manage multiple bid schedules and consistently meet proposal deadlines
• Identify project requirements and cost drivers proactively, even with limited data
• Balance high-level project understanding with strong attention to detail for client satisfaction

Experience & Requirements

• Minimum of 10 years' experience in mechanical estimating, with a focus on industrial, HVAC, and plumbing systems
• Proven track record in estimating process piping projects
• Knowledgeable in Design-Build and Plan & Spec project delivery methods
• Proficient in estimating software, on-screen takeoff tools, and spreadsheet applications
• Ability to produce accurate and competitive estimates with minimal information
• Understanding of cost structures and requirements for Design-Build projects
• Excellent communication skills and ability to build relationships with clients, vendors, subcontractors, and project stakeholders
• Thorough knowledge of HVAC, industrial systems, and piping systems

Preferred:

• Experience in heavy industrial mechanical estimating environments
• Advanced expertise in process piping estimation