Associate Project Manager

Associate Project Manager

The Associate Project Manager supports the Growth Marketing Strategy team by ensuring campaigns, creative workflows, and cross-functional processes run smoothly and on schedule. This role is highly detail-oriented and execution-focused—ideal for someone early in their project management or marketing operations career who excels at organization, documentation, and keeping teams on track.

You will partner closely with Strategy, Creative, Legal/Brand, Ad Ops, and Channel teams to support campaign planning, asset delivery, trafficking preparation, and day-to-day operational updates. This role plays a key supporting part in helping our domestic marketing efforts launch efficiently and accurately.

Responsibilities

• Assist with maintaining project documentation and Airtable dashboards that track campaign readiness, creative asset status, launch calendars, and key milestones.
• Prepare meeting notes, recaps, and action items for recurring cross-functional meetings.
• Track meeting follow-ups to ensure outstanding items are assigned and completed.
• Support campaign intake documentation by gathering necessary information from cross-functional partners.
• Source essential visual assets, including key art, for select marketing campaigns.
• Collect, organize, and maintain creative assets, copy, and revisions from Strategy, Creative, and Channel partners.
• Maintain organized folder structures, consistent file-naming conventions, and version control to ensure assets are saved in the correct locations.
• Assist with providing channel teams with information needed for trafficking, including launch timelines, URLs, and variation details for dynamic creative assets.
• Create and maintain creative request tickets, ensuring all required information is included and accurate.
• Create and maintain creative approval tickets (for Brand and Legal review) for select campaigns, ensuring all submissions are complete.
• Monitor ticket progress and proactively follow up on upcoming ETAs, missing inputs, approvals, and deadlines.
• Track creative delivery status and maintain accurate project trackers throughout campaign execution.
• Conduct checklist-based QA on creative assets and links prior to delivery:
• Confirm file specifications (dimensions, format, file size) match channel requirements.
• Cross-check asset versions across channels for consistency.
• Flag discrepancies and escalates to senior team members for review.
• Provide weekly status updates that summarize creative deliveries, outstanding approvals, project risks, and operational blockers.
• Maintain accurate documentation of file paths, tracker updates, and campaign timelines throughout the project lifecycle.
• Keep shared team drive folders organized and up to date, ensuring files/folders are accessible and easy for partners to navigate.
• Maintain and refresh templates (e.g., agendas, intake forms, tracker views) to support team workflows.
• Help collect baseline inputs for post-launch retrospectives (e.g., "what slipped," "missing copy," "timing conflicts").
• Ensure consistency across documentation, file organization, naming conventions, and operational processes.

Basic Qualifications

• 1+ years of internship or professional work experience in project coordination, marketing operations, creative operations, or related roles.
• Strong organizational skills with exceptional attention to detail.
• Comfortable working in fast-paced, highly cross-functional environments.
• Proficiency with Microsoft Office Suite (Excel, PowerPoint, OneDrive/SharePoint, Teams) and Google Workspace (Google Docs, Google Drive).
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Strong written and verbal communication skills.

Preferred Qualifications

• Experience supporting marketing, creative, or digital production workflows.
• Familiarity with project management or ticketing systems (Airtable, Asana, Jira, Workfront, or similar tools).
• Basic understanding of digital marketing channels (Social, Display, CTV, Search).
• Interest in campaign operations, trafficking, or dynamic creative optimization (DCO) concepts (training provided).

What Success Looks Like

• Assets, tickets, project trackers, launch calendars, and documentation are consistently accurate and up to date.
• Meetings run smoothly with clear agendas, documented outcomes, and timely follow-up.
• Team members are well-informed and supported through proactive reminders and organized project documentation.
• Creative deliverables stay on track through effective coordination and status tracking.
• The role helps reduce operational errors, including naming issues, missing files, outdated versions, incomplete tickets, and inconsistent documentation.

The hiring range for this position in NYC, NY is $68,400 - $91,700 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.