Property Associate (PM)

Job Description

Job Description

We are looking for a Property Associate (PM) to provide short-term administrative and operational support for a commercial property team in Chapel Hill, North Carolina. This is a Contract position expected to begin as a 2-month assignment, with the potential to extend based on business needs. The role will help keep tenant services, property records, billing coordination, and project activity running smoothly during a busy period with active construction and ongoing financial deadlines.

Responsibilities:
• Manage day-to-day property administration by organizing lease records, vendor documents, and other operational files to maintain accurate documentation.
• Monitor tenant insurance certificates and related compliance items, following up as needed to help keep requirements current across the property.
• Assist with tenant financial processes, including billing support, allowance package tracking, invoice handling, and coordination of payment-related documentation.
• Prepare property correspondence such as rent start notices, tenant communications, and other administrative documents with accuracy and professionalism.
• Support accounts receivable and accounts payable activities by helping track outstanding items, reconcile information, and route materials for processing.
• Coordinate with contractors, vendors, and on-site partners to support multiple active tenant improvement projects and site-related work while minimizing disruption to daily operations.
• Respond to tenant questions and service requests promptly, providing courteous assistance and escalating issues when appropriate.
• Contribute to budget preparation, mid-year financial review activities, and other ad hoc reporting or administrative support tied to property operations.
• Provide administrative assistance for marketing initiatives, tenant outreach, and special events associated with the property.
• Help maintain follow-up and documentation related to legal, operational, or project-based matters as directed by property leadership.• At least 2 years of experience in property management, commercial real estate administration, office management, or a closely related field.
• Strong organizational ability with a proven track record of handling multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Clear written and verbal communication skills, with the ability to interact professionally with tenants, vendors, and internal stakeholders.
• High level of accuracy and attention to detail, especially when working with compliance records, financial information, and documentation.
• Experience supporting accounts payable, accounts receivable, billing, or budget-related processes.
• Knowledge of Yardi software is preferred, and experience with Yardi Voyager would be an advantage.
• Ability to work independently while also partnering effectively with a small on-site team and maintaining strong interpersonal skills.