Executive Administrative Assistant

Position Type:
Classified Staff

Date Posted:
3/18/2026

Location:
STUDENT SERVICES DEPARTMENT
POSITION PURPOSE: Provides comprehensive administrative support to the Director of Student Service and other administrative personnel.

ESSENTIAL FUNCTIONS:

• Answer and respond to or refer incoming inquiries.
• Prepare, copy, and distribute materials such as correspondence, reports, and bulletins; assist with processing and/or drafting selected email or other documents.
• Schedule appointments and meetings as assigned or directed.
• Comply with and maintain knowledge of all policies and regulations pertinent to job responsibilities.
• Coordinate office equipment repair and office supply inventory as needed.
• Process routine forms, including purchase requests, Personnel Action Forms, etc., as assigned or directed.
• Maintain electronic and hard copy files.
• Compile statistical reports as assigned or directed.
• Perform routine bookkeeping functions as assigned or directed.
• Schedule travel arrangements; prepare and process travel vouchers, mileage, stipends, etc.

ADDITIONAL DUTIES: Performs other related tasks as assigned by the Principal, Chief Officer, Superintendent or other district office administrator as designated by the Superintendent.

QUALIFICATIONS:

• Bachelor's degree plus thre years of progressively more responsible office work preferred
• Associate's degree or equivalent from a two year college plus five years relevant experience; or, high school diploma and seven years relevant experience.
• Bilingual preferred.

EXPERIENCE :

• To perform this job successfully, an individual should be proficient in the use of Microsoft Office products including Word, Excel, Outlook and PowerPoint. Ability to use the Internet for research applications. Minimum of 65 wpm. Database management skills are desirable. Must possess working knowledge of common office equipment, such as fax, copier, calculator, etc.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.

Unless reasonable accommodations can be made, while performing this job the staff member shall:

1. Use strength to lift items needed to perform the functions of the job.
2. Sit, stand and walk for required periods of time.
3. Speak and hear.
4. Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.
5. Communicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication.
6. Reach with hands and arms and use hands and fingers to handle objects and operate tools, technology equipment, computers, and/or controls.

WORK PLACE EXPECTATIONS:

1. Work effectively with and respond to diverse cultures or backgrounds.
2. Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean and professional manner for the assignment and work setting.
3. Have regular and punctual attendance.
4. Follow all District policies, work procedures, and reasonable requests by the proper authorities.
5. As an employee of Beaufort County School District, I am to adhere to confidentiality as directed by Federal, State and Local Laws/Regulations; and in accordance with district administrative rules as it pertains to sensitive information, employee information and student information. Failure to adhere to confidentiality may result in disciplinary actions, up to and including termination of employment.

REPORTS TO: Chief Student Services Officer

DAYS PER YEAR: 260

SALARY CLASSIFICATION: Paid on the Classified Staff Salary Schedule Level 111

EMPLOYEE GROUP: Classified


APPLICATION PROCEDURES: Must apply online by completing a "Classified" application and adding this specific job to your online application.

FLSA STATUS: Non-Exempt


EMPLOYEE'S ACKNOWLEDGEMENT STATEMENT:

1. I have reviewed the above position description and understand its contents.

2. I am aware that my position description may be revised or updated at any time and once notified of changes, I remain responsible for knowledge of its contents.

3. I hereby certify that I possess the physical and mental ability to fulfill the essential functions of the above position with or without reasonable accommodation(s). If I require accommodation(s) in order to fulfill any or all of these functions, I agree to provide information to the District regarding the requested accommodation(s).

Employee's Name (Print): ___________________________________

Employee's Signature: ___________________________________

Date: __________________________


THE BEAUFORT COUNTY SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER