Shipping Coordinator

Job Description Job Description We are looking for a Shipping Coordinator to join our team with strong leadership and multitasking skills and the ability to handle high volume/busy operations while able to foster and maintain a positive work environment as well as a friendly and exceptional customer service.

Full Time
Dress code- Business casual/Jeans/Polo/ NO GRAPHIC t-shirts.
Hours- Generally Monday through Friday with flexibility for occasional holiday or weekend supervision. Schedule may vary based on operation & specific needs.

Perks & Benefits:
· Join our team if you are looking for a sense of belonging and creating an impact in the growth and expansion of the organization.
· Extreme room for growth with the company in a family-oriented, caring, organizational culture with fast paced expansion and development opportunities.

Benefits
Health / Dental / Vision Insurance, 401(k)

About the Role
The Administrative Assistant provides essential day-to-day support to the General Manager and operations leadership team at one of our 23 US warehouse facilities. This role is the operational backbone of the facility office — keeping schedules, records, shipment documentation, reporting, and internal communications running smoothly so that leadership can stay focused on the floor.
Essential Duties & Responsibilities

Operations & Shipping Administration
Process outbound orders accurately in the warehouse management system (WMS).
Enter inbound receiving records to ensure inventory accuracy in a timely manner.
Assist with scheduling outbound and inbound shipments in accordance with freight policy and operational priorities.
Maintain an organized filing system — digital and physical — for all inbound and outbound shipments.
Monitor and report backlog status to operations and procurement teams.
Manage email accounts and correspondence related to the order and shipping process.
Produce weekly and monthly operational data reports and distribute to the appropriate teams.

General Office & Facility Administration
Support the Operations leadership with scheduling, meeting coordination, and correspondence.
Prepare, compile, and distribute daily, weekly, and monthly KPI and performance reports.
Manage office supply inventory and coordinate facility-level purchasing and purchase orders.
Serve as the point of contact for facility visitors, vendors, and incoming communications.
Assist in tracking budget expenditures and preparing expense reports.

Workforce & HR Administration
Maintain employee files and ensure HR documents are current and compliant.
Assist with onboarding logistics for new hires — paperwork, orientation scheduling, badge access, and uniform orders.
Assist with applicant screening and interview scheduling as needed.
Job Requirements & Qualifications
2–5 years of administrative experience, preferably in a warehouse, distribution, logistics, or manufacturing environment.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with WMS, ERP, or HRIS systems a plus.
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
Excellent written and verbal communication skills.
High attention to detail and accuracy in data entry and record keeping.
Ability to handle confidential information with discretion and professionalism.
Efficient time management and ability to work independently with minimal supervision.
Flexibility to work overtime as required.
Preferred Qualifications
Associates or Bachelors degree in Business Administration or a related field, or equivalent experience.
Experience supporting a General Manager or senior operations leader.
Physical Requirements
Ability to sit and work at a computer for extended periods.
Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Note: The company reserves the right to add or change duties at any time. We are an Equal Opportunity Employer.