Purchasing Agent

Job Description

Job Description

Who We Are

Our mission is to enhance the lives of people by creating inspiring living environments – enhance and inspire. For over 35 years, Trumark has been a leading real estate development company with divisions in Colorado, Washington, Northern, Central, and Southern California. We strive to set ourselves apart from other builders by looking ahead. We make sure that the products we are providing are the best for our homebuyers, that they fit into life today and in the future, and that the surroundings are inviting and purposeful.

Overview

The Purchasing Agent will play a critical role in construction activities for building single family and multi‐ family residential homes. The Purchasing Agent will supervise the creation and upkeep of Product Specifications, Scopes of Work, bidding of new communities, maintenance of all existing contract issues, budget updates and jobsite variances. The ideal candidate should thrive managing multiple complex transactions and demonstrate the ability to work independently, think critically, exercise good judgement, and take initiative. Applicants must be willing to “roll up their sleeves” on the job and embrace new subject areas and undertake tasks outside their prior experience with enthusiasm and confidence.

Key Responsibilities:

• Main point of contact for bidding and contracting all trades.
• Take full responsibility for bidding, negotiating, and hiring trade contractors to maintain a competitive edge on costs while meeting the company’s standards of quality, reliability, and overall performance of trade contractors and suppliers.
• Communicate with Project Management in a proactive manner to ensure that all necessary plans are obtained and bid in a timely manner. Verify any special considerations are  budgeted/bid/contracted (e.g., acoustical report, conditions of approval, enhanced elevations, fuel modifications, methane requirements, etc.)
• Prepare Preliminary Product Specifications for new projects to meet spec level and pro forma budget considerations. Match existing standard specifications for projects, materials, and details to ensure consistency throughout all projects.
• Interface with Architects, Structural Engineers and other third‐party experts on product development and innovation.
• Calculate and maintain material take‐offs (lumber, finish materials, steel, concrete, etc.) from working drawings and check take‐offs made by suppliers.
• Compare bids with respect to prices, past performance (quality, ability to work on schedule, proper supervision) financial stability, or in the case of a trade contactor new to the company, their relationship with other builders.
• Understand bids based on unitized pricing and be able to analyze accordingly.
• Prepare direct construction budget for each community based on overall mix.
• Analyze bids and proposals to ensure they are complete and comparable. Negotiate contracts to ensure best pricing and performance.
• Obtain alternate costs and hourly rates as needed to fully contract potential changes to the contract requirements and for time‐and‐material work.
• Update budgets as contracts are awarded to ensure current information.
• Contract all site variances and issue Site Variance Purchase Orders accordingly.
• Review new products and Vendors to identify opportunities for improved quality and cost effectiveness for cost analysis and consideration on future projects or specifications.
• Recruit new, qualified trade contractors and suppliers, in addition to facilitating the improvement of existing trade contractor and supplier relationships.
• Validate and eliminate variances to the Direct Construction Budget.
• Attend model walks and facilitate consistent communication of design changes.
• Contract specialty Trade Contractors for Model Designers.
• Participate in Frame Walks to document changes to existing contracts based on authorized Frame Walk changes.
• Research new procedures, products, and methods of construction available to improve efficiency and cost‐effectiveness.
• Participate in field walks to physically inspect installations to ensure that they match the contract specifications.
• Coordinate plan review process with production team, trade partners and design professionals.
• Maintain trade Scopes of Work to ensure that they match the project plans and specifications.
• Actively mentor and train Assistant Purchasing Agents.

Qualifications:

• Bachelor's Degree in Business, Economics, Construction Management, Supply Chain Management, or equivalent required.
• 2 ‐ 5 years of construction experience with a production homebuilder.
• Strong Knowledge of and experience with general contract terms and conditions.
• Necessary people skills, including the capability to handle various personalities and develop professional relationship.
• Knowledge of residential construction required in both single family and multi‐family construction.
• Technologically savvy with strong aptitude for learning new software.
• Solid verbal & written communication, with the ability to take complex concepts and communicate accurately and persuasively.
• Strong ability to work within a team‐setting, inclusive of other's ideas, and a willingness to cooperate.
• Knowledge of unitized pricing, bids and subsequent contract analysis.
• Experience in take‐offs and estimates.
• Ability to read blueprints.
• Capacity to make quick and accurate decisions based heavily on facts, data and/or metrics.
• Proficient in Microsoft applications, including Word, Excel, PowerPoint and Outlook as well as proficiency in builder’s software such as Build Pro, Newstar, F.A.S.T., On Location, Vendorlink or other pertinent software.
• Ability to conduct business in a professional and ethical manner to potential buyers, trade partners, external officials, and coworkers to reinforce goodwill and profitability for the company.

Why Work for Trumark?

• Work with a team that values you! Trumark offers a direct career path with an open seat for you at our table.
• We embody our mission to Live Well. Trumark Homes is dedicated to creating communities that foster an enthusiasm to connect, the strength to aspire and the compassion to give back. For approximately every 50 homes we build, we work with charity: water to provide and serve approximately 200 people with fresh, clean water.
• Exceptional Medical Benefits.
• Monthly wellness stipend.
• 401k with company matching, we are helping you plan for future retirement.

EEO Statement

At Trumark Homes, we are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, genetic characteristic or information, age, gender, sexual orientation, gender identity, marital status, family status, pregnancy, or other legally protected status (collectively, “protected statuses”). We do not tolerate unlawful discrimination in employment decisions, including recruiting, hiring, compensation, promotion, benefits, disciplines, termination, job assignments, or training.

Statement to Outside Staffing Agencies

Trumark Companies ("Trumark") does not accept unsolicited resumes from recruiters, agencies, or any source other than directly from the candidate. Trumark will NOT pay any fees for placements resulting from unsolicited submissions. Trumark’s recruiting department handles all recruiting/hiring processes – please do NOT contact other Trumark employees (including the hiring manager) directly to present candidates or to engage them for recruiting/staffing services. Only Trumark’s recruiting department is authorized to engage in recruiting and staffing services; any unsolicited submissions or engagements by recruiters, agencies, or any other source will be deemed to have been made free of any charges, fees, or obligations.