Administrative Assistant
Full-time
Blue Coral Staffing Corp.
Administrative Assistant / Operations Administrator
- Location: Las Vegas, Nevada area (local candidates only please)
- Schedule: On-site/Full-time Monday through Friday from 8:30am to 5:30pm PST with ability to work extended hours if business calls for it
- Compensation: Non-exempt / Hourly position equaling $70,000 to $75,000 plus overtime potential, plus discretionary bonus eligibility and comprehensive benefits
- Prior to hire: background check
Summary: Well-established, growing company seeks a detail-oriented Administrative Assistant / Operations Administrator to join our team in the Las Vegas, NV area. New role based on growth. This full-time position plays a critical role in supporting internal operations professionals who focus on legal, financial, other matters by handling legal form filings, Firm-wide conflict checks, data management/entry, research, etc.. The ideal candidate will bring strong technical proficiency in Microsoft Office (Word, Excel, Outlook) and a working knowledge of AI-assisted tools. This role requires a proactive, focused individual with exceptional attention to detail and the ability to thrive in a fast-paced, deadline-driven environment.
Responsibilities – Administrative Assistant / Operations Administrator :
- Legal form filings and proper research to gain knowledge of and understanding how vital accuracy is to the tasks at hand
- Review, edit data
- Assist operations teams (e.g. legal, financial, other) in preparing, proofreading, and filing documents / applications / etc.
- Conduct, review Firm-wide conflicts checks against related parties
- Maintain organized files and manage document workflows
- Track, calendar deadlines and filing schedules
- Generate, populate templates in Microsoft Word and Excel
- Utilize AI-assisted tools (e.g., document automation, legal research platforms) to enhance workflow efficiency
- Provide administrative support to Operations teams and beyond
- Assist with special projects as needed
Qualifications – Administrative Assistant / Operations Administrator :
- Minimum 4 years’ relevant administrative focused experience required
- Experience in a professional services environment (law firm, management advisory / consulting firm, similar) a plus, or in a corporate setting
- High-level proficiency with Microsoft Office (Word, Outlook, and Excel) required
- Associates degree or higher preferred
- Process mindset (ability to improve processes and execute of task)
- Strong attention to detail with a proven behavior of accuracy, proofreading / editing skills, organization skills, planning and data management/entry are key
- Excellent verbal & written communication skills
- Availability for full-time work, Monday–Friday, 8:30 AM–5:30 PM, with flexibility for after-hours work as needed
LOCAL CANDIDATES ONLY PLEASE
Vacancy posted 5 days ago
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