Administrative Coordinator

Job Description

Job Description

Position Summary

PrideStaff is seeking a highly detail-oriented and proactive Administrative & Order Processing Coordinator for a growing business in Bend.

• Core focus on accurate data entry, ERP administration, and customer order processing.

• Prepare, pack, and ship customer sample requests directly from the office.

• Maintain office organization, file electronic records, and handle routine phone coverage.

• Support invoicing, trade show administration, and light shipment coordination as training progresses.

Key Responsibilities

• Accurately enter, review, and maintain customer, lead, and order information using SAP and internal systems.

• Process customer orders, verify details, and prepare shipping documents, proforma invoices, and customer invoices.

• Receive, pack, and ship sample requests from the office while coordinating shipping records and documentation.

• Support general office administration, including phone coverage, document management, calendar tracking, and ordering supplies

• Track trade show administrative deadlines and enter new trade show or website leads into the system.

• Coordinate light logistics, tracking shipments, and communicating basic updates with carriers and warehouses.

• Review data and documentation for accuracy, correcting discrepancies or escalating complex issues to Operations.

Qualifications & Requirements

• 3+ years of experience in administrative support, order processing, office operations, or data entry.

• Strong proficiency in Microsoft Word, Excel, and Adobe Acrobat (PDFs).

• Experience with SAP Business One or a similar ERP system is strongly preferred.

• Exceptional attention to detail, strong communication skills, and excellent follow-through.

• Ability to work independently in a fast-paced environment with shifting priorities.

• Ability to lift up to 60 lbs to assist with sample packaging and shipping.

You should be proficient in:

• Business-to-Business (B2B)
• ERP & MRP Systems
• CRM
• SAP

Machines & technologies you'll use:

• SAP
• Excel