Executive Assistant to Founder of AI Start-up

A fast-growing, postSeries B AI startup in San Francisco is seeking a highly capable Executive Assistant to support the Founder and collaborate with key team members across the organization. This is a high-impact, high-visibility role for someone who thrives in a fast-paced, high-energy environment and can operate with speed, ownership, and minimal direction.

You will be managing priorities, driving execution, and ensuring the Founder and team are operating at maximum efficiency. This is not a hand-held position; were looking for someone proactive, resourceful, and relentlessly organized.

Requirements

58+ years of experience in an Executive Assistant, or operations role within a startup or high-growth environment

Proven ability to support a founder or senior executive with minimal oversight

Exceptional organizational and time-management skills

Strong written and verbal communication abilities

High level of discretion and sound judgment

Experience managing complex calendars, travel, and competing priorities

Comfortable working in a fast-paced, evolving environment

Tech-savvy and quick to adopt new tools and systems

Responsibilities

Manage the Founders calendar, inbox, and daily priorities

Coordinate meetings, agendas, and follow-ups , ensuring clear action items and accountability

Plan and manage domestic and international travel

Support company events, leadership meetings, and offsites

Track key initiatives and ensure timely execution across teams

Handle ad hoc projects and requests for the Founder and leadership team

Act as a central point of coordination across internal teams and external stakeholders

Assist with communication, documentation, and meeting prep

Ensure nothing falls through the cracks in a fast-moving environment

M-F 40hrs/week; flexible hours, including light after-hours support

$125K$150K + equity + benefits package (lunch and dinner included)