Operational Procurement Manager

Operational Procurement Manager

• Budget: Up to 45M Gross
• Report to: Procurement Director
• Quản lý team 10 người gồm Procurement Supervisor & Procurement Executive.
• Ngành mục tiêu: Food Manufacturing, FMCG, Trading lĩnh vực thực phẩm.
• Danh mục mua hàng: Nguyên vật liệu phục vụ sản xuất, đặc biệt là Food Ingredients .
• Ưu tiên ứng viên có kinh nghiệm Procurement Operation/Procurement Execution hơn là Strategic Sourcing.
• Am hiểu quy trình vận hành mua hàng từ PR → PO → Delivery → Invoice/Payment .
• Có kinh nghiệm quản lý nhà cung cấp, đảm bảo nguồn cung, theo dõi delivery, tồn kho và xử lý các issue vận hành.
• Có kinh nghiệm quản lý team khoảng 8-10 người trở lên .
• Phối hợp thường xuyên với Planning, Warehouse, Logistics, Import-Export, Finance.
• Ưu tiên ứng viên từ các công ty sản xuất/kinh doanh thực phẩm quy mô lớn.
• Không giới hạn độ tuổi, giới tính.
• Phỏng vấn tối đa 2 vòng.

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Job Responsibilities

Procurement Operations and Supply Assurance:

· Lead and control operational procurement from purchase requisitions (PR) through invoicing and payment.

· Ensure purchase orders (PO) are accurate, timely, and consistent with approved commercial terms, contracts, and business requirements.

· Monitor open, overdue, and at-risk POs, ensuring timely expediting and closure.

· Align procurement activities with business demand, inventory targets, and continuity of supply.

· Proactively identify supply disruptions, delivery shortfalls, and risks affecting critical SKUs, and implement timely corrective measures.

· Work closely with Planning and Sales to align purchasing and delivery plans with business demand.

Supplier Performance Management:

· Manage daily operational relationships with suppliers and ensure agreed service levels are met.

· Monitor supplier performance indicators, including OTD, OTIF, lead time, quality, responsiveness, and document accuracy.

· Lead supplier performance reviews, corrective actions, and improvement programs.

· Coordinate supplier complaints and claims concerning shortages, late deliveries, damage, quality, and documentation.

· Identify supplier risks and provide performance insights to Procurement and Sourcing to support supplier assessments and strategy.

Import and Inbound Supply Coordination:

· Coordinate inbound procurement with Logistics, Import and Export, Warehousing, Planning, and Finance.

· Track inbound shipments from supplier confirmation through dispatch, ETA, customs clearance, and warehouse receipt.

· Ensure shipping and import documents are complete, accurate, and available on time.

· Proactively manage delivery delays, exceptions, and operational issues.

· Work with Logistics and Procurement to optimize freight costs, shipment consolidation, lead times, and container utilization.

· Support visibility and control of inbound and landed costs.

Working Capital and Procurement Cost Control:

· Monitor open PO values, purchasing commitments, advance payments, and supplier payment terms.

· Coordinate with Finance to ensure accurate and timely invoice processing, goods receipt (GR), and payment.

· Work with Planning on procurement-related inventory, including overbuying, minimum order quantities (MOQ), long-lead-time orders, and slow-moving stock.

· Balance supply reliability, inventory levels, and working capital requirements.

Process Governance, Compliance and Continuous Improvement:

· Develop and continuously improve procurement SOPs, processes, workflows, controls, and operating standards.

· Ensure consistent compliance with procurement processes across business units and categories.

· Identify process gaps, control weaknesses, and opportunities to improve productivity.

· Standardize procurement practices, master data, documentation, and reporting.

· Drive continuous improvement initiatives to reduce processing time, manual work, and operational errors.

ERP, Digitalization and Procurement Analytics:

· Act as Business Owner/Key User for procurement processes in ERP/BC365.

· Lead system enhancements, automation, and procurement digitalization with IT and solution providers.

· Improve procurement data quality and transaction accuracy.

· Develop and maintain procurement dashboards and management reports.

· Give management visibility into open and overdue POs, supplier performance, supply risks, purchasing commitments, and inbound costs.

Cross-functional Leadership and Collaboration:

· Build effective collaboration with Procurement, Sales, Planning, Logistics, Import and Export, Warehousing, Finance, Quality, and IT.

· Ensure clear accountability and timely resolution of procurement and supply issues.

· Provide operational procurement insights to support sourcing, supplier strategy, inventory planning, and business decisions.

· Participate in S&OP activities and relevant business reviews.

Team Leadership and Development:

· Lead, coach, and develop the Operational Procurement team.

· Set team objectives, KPIs, performance standards, and priorities.

· Allocate resources effectively and maintain operational continuity.

· Develop team capabilities in procurement execution, supplier management, ERP, data analysis, and problem-solving.

Job Requirements

· University degree in an economics or engineering discipline.

·3–5 years of operational procurement experience in a management role within FMCG or large-scale trading companies.

· Expertise in procurement, procurement operations, and supplier management and development.

· Knowledge of food ingredients categories.

· Understanding and management of commercial, supply, quality, and import/export risks.

· Sound understanding of processes and systems.

· Ability to collaborate across functions to resolve operational issues.

· Ability to analyze root causes and potential risks, recommend improvements, and support decision-making.

· Strong bargaining and negotiation skills.

· Effective communication and collaboration skills.

· Ability to manage and develop teams, strengthen professional capabilities, and improve work efficiency.