Program Assistant

Program AssistantSalary Range $21.78 - $38.12 Hourly Level Experienced Position Type Full Time Job Shift Day Education Level 4 Year Degree Travel Percentage Negligible Category Admin - ClericalLooking for a rewarding position? How would you like to serve those who served? If you are looking for an opportunity to work for a great organization & make a difference, this is the job for you! Come & join our winning team! Benefits include Paid Vacation, Sick Time, Paid Holidays, Medical, Dental, Vision and Company matching 401KUnder the direction of the Operations Manager, the Program Assistant is responsible for enhancing organizational support of programs through client record retention, client program fee collection and reporting, petty cash distribution and tracking, invoice reconciliation, supply ordering, event coordination, and aiding in the overall operation of programs to best serve veterans.Responsibilities:Responsible for overseeing and maintaining central databases of clients and program information and ensures compliance with grant-mandated systemsSupports Case Management department in maintaining files, preparation for audits, and correction of any deficienciesCollects and tracks program rents to include providing receipts to clients, maintaining rent calculation worksheets and waivers, and providing reports to Program staffCollects, reconciles, tracks, and deposits any other site cash accounts, money orders, and checks such as donations received or site store revenueMonitors and maintains supply inventory, coordinates purchases with approval, submits purchase orders, allocates expenses, and monitors vendor balancesCoordinates with Program staff for requesting supportive service funds to meet client needsAssists with accounting functions and coordinates with Accounts Payable to ensure all deposits and expenses are submitted and posted timelyAssists with grant applications, reports, budget tracking, and billingsAssists in recording cash and in-kind contributions and maintaining database of contributors for mailings and solicitations to support programsCoordinates shipping and post office mailings and tracks receipt of products and donationsPlans annual and other periodic events for donors, partners, clients, and staffAssists with program-specific activities as needed such as client screenings, assessment for eligibility, intake documentation, and orientationAssists with human resources activities to include posting positions, pre-screening candidates, scheduling interviews, coordinating orientation and training, and tracking evaluation and eligibility datesAssists supervisors with coordinating staff training and ensuring proper payroll allocationsAssists with maintaining Operations Manual and regular review and update of program and organization policiesProvides direct and confidential support to management, staff members, and internsOther duties as assignedQualifications:Bachelor's Degree in Social Services, Accounting, Non-Profit Management or related field. Minimum of 2 years of relevant experience may substitute for a degree.Strong computer skills and proficiency in Microsoft OfficeHighly organized with attention to detailAble to work independently & responsiblyExcellent communication skills, both oral and writtenKnowledge of veteran issues, homelessness, and local services a plusEnthusiasm, Positive Attitude, Team Player, Flexibility, & CreativityAbility to listen, take direction, and make sound decisionsAbility to organize and implement both short-term and long-term projects and programsUnited States Veterans Initiative is a non-profit organization whose mission is the successful transition of military veterans and their families through the provision of housing, counseling, career development and comprehensive support. US VETS Inc