IDD & PASRR Contract & Fiscal Monitor

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Functional Title: IDD & PASRR Contract & Fiscal Monitor
Job Title: Contract Specialist IV
Agency: Health & Human Services Comm
Department: PASRR
Posting Number: 21038
Closing Date: 03/05/2027
Posting Audience: Internal and External
Occupational Category: Business and Financial Operations
Salary Range: $4,801.16- $5,833.33
Pay Frequency: Monthly
Salary Group: TEXAS-B-22
Shift: Day
Additional Shift: Days (First)
Telework: Eligible for Telework
Travel: Up to 50%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: AUSTIN
Job Location Address: 701 W 51ST ST
Other Locations:
MOS Codes: 3006,3044,8640,310X,36A,36B,51C,60C0,62S0,63G0,63S0,64PX,651X,6C0X1,751X,FIN10,F&S,LS,LSS,SEI16,SK

Brief Job Description

The Contract Specialist IV reports directly to the Fiscal Monitoring Unit (FMU) Manager, which provides highly advanced (senior-level) contract administration, development, and fiscal monitoring support. Position functions explicitly within the Intellectual Developmental and Disability Services & Preadmission Screening and Resident Review (PASRR) Fiscal & Systems Support (FSS) department, managing complex regional and statewide contracts funded through specialized federal grant awards and state appropriations. Act as a subject matter expert of financial oversight and completes fiscal audits, creates fiscal calculations to proactively identify areas of financial risk, contract risk assessments, and on-site monitoring of grantees and subrecipients.

Essential Job Functions

EJF 1: Fiscal Monitoring, General Ledger Auditing & Expenditure Reconciliations (30%)
Performs highly advanced, structured fiscal monitoring and comprehensive expenditure tracking for complex regional and statewide contracts funded through specialized federal grant awards and state appropriations. Examines and analyzes contractors' general ledgers, trial balances, payroll records, and support documentation to verify allowable costs and compliance with contractual requirements, uniform grant management standards, federal cost principles, and agency regulations. Conducts sophisticated fiscal calculations to proactively identify budget variances, cost overruns, and financial irregularities. Validates that expenditures directly align with approved contract budgets, detecting and quantifying overpayments or unauthorized distributions of state or federal funds to ensure absolute fiscal integrity.

EJF 2: Desk and On-Site Compliance Reviews (25%)
Plans, schedules, and executes comprehensive desk reviews and rigorous on-site fiscal monitoring evaluations of grantees, providers, and subrecipients. Develops targeted monitoring tools, audit checklists, and sampling methodologies to evaluate internal controls and financial management systems. Conducts on-site entrance and exit conferences with contractor leadership and HHSC leadership, reviews physical and electronic fiscal files, and verifies that operational practices reflect reported financial data. Prepares highly precise, evidence-backed formal monitoring reports detailing findings, systemic weaknesses, and questioned costs.

EJF 3: Risk Assessment & Corrective Action Management (20%)
Designs, deploys, and updates data-driven contract risk assessment tools to predict, isolate, and mitigate fiscal and operational vulnerabilities within IDD and PASRR programs. Performs routine and ad-hoc risk-based evaluations on contracted service entities to determine the frequency and scope of monitoring activities. Manages systemic contractor deficiencies by initiating, reviewing, and tracking formal Corrective Action Plans (CAPs). Evaluates the adequacy of contractor remediation efforts, conducts follow-up reviews to ensure permanent resolution of fiscal findings, and escalates unresolved non-compliance to senior leadership.

EJF 4: Financial Oversight & Viability Risk Identification (10%)
Prepares annual, quarterly, and as-needed key financial ratios and solvency analyses to measure subrecipient and contractor financial viability. Coordinates and completes comprehensive fiscal risk assessment and evaluation scorings to inform and prioritize the annual fiscal monitoring schedule. Evaluates balance sheet health, operating margins, liquidity constraints, and audit flags (such as Single Audit/Uniform Guidance findings) to proactively identify high-risk contracted entities requiring heightened oversight.

EJF 5: Contractor & Subrecipient Communication, Consultation & Technical Assistance (10%)
Serves as the primary fiscal point of contact and authoritative liaison for contractors, grantees, and subrecipients regarding fiscal compliance, contract requirements, and accounting standards. Leads routine and specialized consultative communications, providing proactive guidance on allowable cost principles, financial reporting formats, and documentation expectations. Facilitates formal verbal and written communications regarding audit inquiries, review notifications, and monitoring findings. Delivers structured technical assistance, compliance webinars, and one-on-one remediation conferences to guide subrecipients through resolving complex accounting deficiencies and successfully executing Corrective Action Plans (CAPs).

EJF 6: Other Duties as Assigned (5%)
Performs related work as assigned, including providing support to specialized agency projects, participating in cross-functional workgroups, and preparing administrative materials to support division priorities during legislative intervals.

Initial Screening Criteria

• Graduation from an accredited four-year college or university with a bachelor's degree in Business Administration, Public Administration, Finance, Accounting, or a closely related field.

• Experience in state governmental program administration, financial analysis, or contract management work may be substituted for the required education on a year-for-year basis.

• Experience conducting consultative services, financial evaluations, or contract monitoring inside a public sector framework or corporate compliance setting preferred.

Knowledge, Skills, and Abilities (KSAs)

• Knowledge of local, state, and federal laws, statutes, and guidelines governing contract administration, including the Uniform Grant Management Guide, Code of Federal Regulation Chapter 200, Procurement and Contract Management Handbook, and accrual-based accounting methods such as Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB).

• Knowledge of financial analysis techniques, budgetary control structures, contract cost accounting principles, and rigorous fiscal verification protocols.

• Skill in developing precise statements of work (SOW), performance metrics, key milestones, evaluation methods, and legally binding contract amendments.

• Skill in navigating advanced spreadsheet applications and enterprise tracking software to synthesize data trends.

• Ability to complete data-driven risk evaluations, discover critical operational vulnerabilities, and execute corrective action protocols or remediation frameworks.

• Ability to communicate complex legal, financial, and regulatory instructions with professional clarity to internal executives, external providers, and regulatory auditors.

• Ability to manage complex, competing deadlines and operate with high autonomy while maintaining rigorous analytical accuracy.

Registrations, Licensure Requirements or Certifications:

N/A

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at View phone number on aiapply.co.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks. HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work.


Telework Disclaimer:

This position is eligible for telework subject to state and agency telework policies in addition to the discretion of the direct supervisor and business need.

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Active Duty, Military, Reservists, Guardsmen, and Veterans :

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at View phone number on aiapply.co. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.