Receptionist (after completing application contact Principal Colby Oliphant @ coliphant@huntsville-isd.org)

Receptionist, Mance Park Middle School Huntsville ISD

Under moderate supervision, respond to inquiries from staff, students, parents, and the public; provide requested information and/or referral to the appropriate parties; direct visitors; and provide general clerical support for the efficient operation of the central administration office.

Qualifications

Education/Certification

• High school diploma or GED

Special Knowledge/Skills

• Ability to operate a multi-line phone system
• Effective public relations, organization, communication, and interpersonal skills
• Ability to read and comprehend instructions
• Ability to effectively present information in one-on-one situations
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Experience

Clerical experience in an office setting.

Major Responsibilities and Duties

Reception and Phones 1. Receive and direct incoming calls, take reliable messages, and route to appropriate staff. 2. Greet visitors (e.g. public, parents, students, substitutes, vendors, etc.) respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security. 3. Maintain visitor log and issue visitor passes. 4. Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues. 5. Receive deliveries and disseminate materials and information to the appropriate parties.

Other 1. Provide clerical assistance as needed. 2. Compile, maintain, and file all reports, records, and other documents as required. 3. Maintain confidentiality.

Supervisory Responsibilities: None.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals; multi-line phone system

Posture: Continuous sitting

Motion: Repetitive hand motions, including reaching. Frequent keyboarding and use of the mouse.

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: Reception desk in the administrative/central office

Mental Demands: Work with frequent interruptions; maintain emotional control under stress This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.