Office Assistant

Job Description

Job Description

Office Assistant

Position Summary

We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations and assist with customer maintenance billing. The ideal candidate will possess strong communication, organizational, and multitasking skills and be comfortable working in a fast-paced office environment.

Key Responsibilities

Office Administration

• Maintain and organize company filing systems, both physical and electronic.
• Answer incoming telephone calls, direct calls appropriately, and take accurate messages.
• Assist with the administration and tracking of maintenance contracts.
• Coordinate and maintain records for snow removal contracts.
• Provide general office support and administrative assistance as needed.

Accounts Receivable

• Enter and process job reports accurately and in a timely manner.
• Prepare and issue customer invoices.
• Maintain customer billing records and ensure invoice accuracy.
• Assist with accounts receivable tracking and collection activities.
• Communicate with customers regarding billing inquiries and payment status.

Qualifications

• High school diploma or equivalent required.
• Previous office administration or accounts receivable experience preferred.
• Proficiency with Quick Books, and Microsoft Office applications, including Word, Excel, and Outlook.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Professional demeanor and customer service orientation.

Benefits

• Competitive compensation
• Paid time off
• Opportunities for growth and advancement
• Supportive team environment

Schedule

• Full-time / Part-time (depending on company needs)
• Monday through Friday
• Pay is $25-28/hr