Administrative Assistant

Administrative AssistantAmerico is hiring a full-time Administrative Assistant to join our expanding team! The hours for this position are Monday-Friday 8:00 AM - 5:00 PM on site at our Downtown Kansas City, MO office location.The Administrative Assistant serves as support to a senior leader in our Operations department by managing calendars, coordinating meetings, and handling a variety of administrative functions. The ideal candidate is highly organized, proactive, capable of working independently, and skilled at managing multiple priorities with professionalism and discretion.Key ResponsibilitiesProactively manage and coordinate the leader's calendar, schedule, and meetings to maximize efficiency and productivity.Serve as the primary point of contact for incoming calls, inquiries, and requests, prioritizing communications and responding appropriately.Coordinate meetings, conference calls, and departmental events, including scheduling, logistics, agendas, and supporting materials.Arrange and manage business travel, including flights, accommodations, itineraries, and any necessary last-minute adjustments as needed.Prepare, edit, and distribute professional correspondence, reports, presentations, and other communications for internal and external stakeholders.Create and maintain spreadsheets, documents, presentations, and other administrative materials to support departmental initiatives.Organize and maintain departmental records, files, and documentation to ensure accuracy, accessibility, and efficiency.Independently plan and coordinate departmental events, meetings, and team lunches.Manage the expense reporting process for leader and direct reports, including collecting and organizing receipts, preparing and submitting expense reports, monitoring approval workflows, and ensuring timely reimbursement in compliance with company policies and procedures.Assist with special projects, purchasing activities, and provide general administrative support as needed.Required Qualifications3-5+ years of experience in an administrative support roleStrong calendar management experienceAbility to successfully work autonomouslyStrong organization, prioritization, multitasking, and time-management skillsDependable, punctual, proactive, professional, and focusedHigh degree of confidentiality and discretionStrong proficiency with Outlook, Word, Excel, PowerPoint, Teams, and SharePointAbility to learn internal systems and use technology to improve efficiency and use AI tools effectivelyAble to interact professionally with a variety of stakeholdersExperience supporting senior leaders or executive-level stakeholdersPositive energy and a "can-do" attitudeAbout UsAmerico: We're in this for life!The roots of the Americo family of companies date back more than 100 years. Americo is a life insurance and annuity company providing innovative products to our customers. At Americo, it's the people who make things work, so we hope you join us!What You'll Love About Working at Americo:CompensationOur competitive pay and robust bonus program, offered to all associates, will make you feel valued.Learning and developmentWe prepare you for success with a comprehensive, paid training program. Additionally, our Talent Development team creates various development opportunities for associates at every stage of their careers.Work-life balanceWe value work-life balance with our generous paid time off; you begin accruing hours every month, and they increase with tenure. All new hires earn over three weeks of paid time off annually, plus 11 paid company holidays! We also support new parents with a maternity and parental leave program, along with paid STD and LTD.Health and well-beingWe are committed to your health and are pleased to offer flexible benefits designed to support you and your family, with high quality coverage and meaningful company contributions.Benefits include PPO and HDHP medical plan options with HSA and FSA eligibility, along with dental and vision coverage. Additionally, we provide company paid life insurance, disability coverage, a confidential EAP, a wellness program, comprehensive health resources, corporate fitness discounts, and a 401(k) plan with employer matching.Future planningAmerico offers a 401(k) with a company match. We also have tuition reimbursement programs to further your education.Giving backWe support several local organizations, such as Ronald McDonald House, Hope Lodge, the American Red Cross, Harvesters, and many more. Our associates volunteer their time and donate money alongside the company to make a difference in our community.The fun stuffAmerico participates in the Kansas City Corporate Challenge, a great way to connect with coworkers. Additionally, we host events like a Royals Party at the K, a legendary Holiday Party, and in-office events with local vendors to allow associates to step away from work and enjoy each other's company.Bustling environmentOur newly renovated offices are conveniently located in downtown Kansas City, within walking distance of your favorite restaurants and attractions. Plus, you'll receive complimentary paid parking near our Americo offices - downtown parking is a premium, but we've got you covered.