Manager, Inpatient Pharmacist - Pharmacy Medication Utilization and Inventory Compliance Manager

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

500160 Pharmacy SMH

Work Shift:

UR - Day (United States of America)

Range:

UR URCF 219

Compensation Range:

$136,342.00 - $177,266.00

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

GENERAL PURPOSE

Using clinical judgment and available resources, develops and oversees medication management procedures and strategies to ensure safe and compliant receiving, storage, dispensing and reordering of all medications for patient care at the medical center. Develops and maintains policies and procedures to ensure compliance with all medication inventory and controlled substance handling and rules/regulations. Responsible for education of staff and reporting out of key metrics to pharmacy leadership related to this oversight. Oversees and directly contributes to preparation and dispensing of medications for patients of SMH in accordance with all applicable state and federal laws and regulations for Pharmacy practice. Provides supervision of Pharmacy staff when assisting in medication storage, preparation and dispensing activities as defined by NYS Laws and Regulations.

The Pharmacy Medication Utilization and Inventory Compliance Manager has direct supervision and management responsibilities for the pharmacy stockroom, controlled substance vault and other medication inventory management locations, and is intended to be a 'line manager' level of responsibility, covering shifts typical of their team while utilizing protected time to advance the goals and responsibilities of team members. Is expected to perform typical pharmacist responsibilities for a central pharmacist in medication dispensing.

ESSENTIAL FUNCTIONS

Clinical Staff Pharmacist - Medication Authorization and Distribution

• Directs and supervises the work of staff in the pharmacy stockroom and controlled substance vault to ensure appropriate workflow as required to support dispensing of medications based on medication orders.

• Communication to all hospital staff is conducted in an effective and professional manner.

• Ensures pharmacist checks for all products requiring approval prior to dispensing, including manual Pyxis pulls. Ensure compliance for all checking and inventory management processes including applicable documentation.

• Participates in departmental Q/A processes such as reporting and following up on medication incidents, reporting medication adverse events and errors, workload and compliance metrics, etc. Serves as the pharmacy file manager for all medication errors related to proper storage of medication or controlled substance handling. Also seeks opportunities to engage in quality committees or projects such as Root Cause Analysis, Failure Modes and Effects Analysis, etc.

• Oversees non-formulary medication inventory, preparation if needed, and reorder points to provide approved non-formulary treatment.

• ?Able to practice as a pharmacist in the Central Pharmacy to assist with shift coverage as well as make recommendations on medication use systems improvements and assess compliance with regulations and standard operating procedures.

Clinical Staff Pharmacist - Clinical Responsibilities

• In coordination with the clinical pharmacy team, oversees the management of drug shortages in the pharmacy, including recommending alternatives, entering tickets for alerts in the electronic medical record, and communicating update information.

• Participates in evaluation of inventory processes for urgent or high-risk medications for safe and effective methods to ensure availability for patient care.

• ?Manages non-formulary medication availability and assessment for appropriate treatment for patients when medications are approved for use.

Training and Education

• Provides training, mentorship and feedback for evaluating Levels I-III Pharmacists, all levels of Pharmacy Technicians, as well as other trainees as needed

• Contributes to Pharmacy PGY1 Residents training as assigned. This training is focused on operational, technical, clinical, and managerial aspects of their practice team.

• Contributes to the training of pharmacy students for IPPE and APPE rotations, including management/leadership development

• Ensures that Standard Operating Procedures and policies regarding inventory management and controlled substance handling are readily accessible in the online policy manual and routinely reviewed and updated.

• Tracks and documents training and ongoing competency for all pharmacists and technicians working in the controlled substance vault and pharmacy stockroom.

Management Responsibilities - Operational Strategy and Problem Resolution

• Participates regularly and routinely in interdepartmental meetings, projects and policy making related to medication use and inventory management. This is necessary to successfully conduct the business of the functional unit under their supervision and management. Their supervisor should be aware of all ongoing interdepartmental planning and activities but may not be directly involved.

• Delegates tasks to those under their supervision. Establishes a plan and expectations for delegated duties and follow-up to make sure they are completed according to the plan.

• Ensure compliance with all controlled substance rules and regulations, including maintaining all inventory and dispensing records, chain of custody records, and follow up on any discrepancies in inventory counts.

• Tracks and reports workload statistics and other vital operational data to their Supervisor and Pharmacy Leadership as appropriate on an established schedule. The statistics/data to be tracked and the frequency of reporting will be agreed upon with their Supervisor.

• Performs budget management and planning relevant to area of supervision, including inventory counts and biennial inventory of controlled substances consistent with DEA requirements. Manages budget performance improvement goals and projects appropriate for their area.

• Works with team on issues and independently identifies problems or safety risks, develops plans for mitigation or implementation of strategic intervention, and oversees resolution with communication to all applicable staff and managers. Works with interdepartmental teams when needed to address systems issues.

• Develops and maintains inventory management strategies utilizing current data sources, including setting/adjusting PAR levels and production schedules for items stored in the stockroom and vault, to maximize efficiency and minimize waste.

• ?Develops and maintains downtime procedures for all inventory management systems including technology/automation. All procedures are readily available, including within the online policy system.

Management Responsibilities - Human Resources

• Schedules staff in relevant area of supervision in coordination with other managers and Supervisor to provide adequate coverage to meet workload demands.

• Participates in the interview and hiring decisions for staff members assigned to the relevant area of supervision. Also is responsible for identifying measures to maintain or improve employee satisfaction, rewards and recognition to promote employee retention.

• Completes annual and on-going evaluations of performance of employees in relevant area of supervision. Addresses performance problems proactively, establishes action plan with employee, and follow-up evaluation and documentation completed as scheduled.

• Handles conflicts in a direct, timely and professional manner. Disciplinary action, when required, is handled confidentially and is well documented with an action plan for correction when appropriate.

Other duties as assigned

MINIMUM EDUCATION & EXPERIENCE

• Bachelor of Science degree in Pharmacy or Pharm D Required

• Minimum of 5 years of acute care pharmacy practice experience Required OR Postgraduate-Year 1 (PGY-1) training combined with a minimum of 2 years of relevant professional experience OR a Postgraduate-Year 2 (PGY-2) residency in hospital pharmacy administration

• Graduate degree in business management (or another relevant field) Preferred

KNOWLEDGE, SKILLS AND ABILITIES

• Residency Training, additional management/leadership development training Preferred

LICENSES AND CERTIFICATIONS

• New York State Pharmacy License or eligibility Required

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If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals.

At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.