Senior Legal Billing Specialist

Senior Billing Specialist

San Francisco, CA / Silicon Valley, CA

Our client, an AmLaw 100 firm , is seeking a Senior Billing Specialist to join its operations team in either its San Francisco Bay Area office. This role can be either hybrid or remote as long as they reside within the commutable distance in California.

Position Summary

The Senior Billing Specialist will oversee the billing process for a portfolio of partners, secretaries, and client accounts. This role is responsible for ensuring the accurate and timely execution of billing activities, maintaining compliance with client billing guidelines, and delivering responsive, high-quality service to internal and external stakeholders.

Key Responsibilities

Billing Operations

• Generate, organize, and circulate prebills for assigned attorneys and client matters.
• Manage the full invoice lifecycle, including preparation, revision, processing, and finalization of client bills.
• Support electronic billing submissions, including uploading supporting documentation, submitting invoices through vendor platforms, and maintaining billing data within e-billing systems.
• Enter and monitor billing codes, including task, phase, and related client-specific coding requirements, to ensure accuracy and compliance.
• Partner directly with attorneys to address billing questions, resolve discrepancies, and facilitate timely approvals.
• Provide guidance to secretarial staff and other bill preparers on billing-related questions and procedures.
• Reissue finalized invoices and furnish duplicate copies when requested.
• Prepare customized billing and financial reports on an as-needed basis.
• Assist with billing support for other office locations during peak periods or coverage gaps.
• Update payer details, invoice destinations, and billing contact information within the system as required.

Client and Attorney Support

• Respond promptly to inquiries from Client Accounting, including email requests and help line calls.
• Prepare analyses and reporting for attorneys and clients related to billing activity, account status, or financial trends.
• Compile and maintain client audit reports and related documentation.
• Keep client and matter records current, including ongoing maintenance of billing-related information.
• Collaborate with collections personnel on billing adjustments, account balance verification, and special collections initiatives.

Qualifications

• 3 to 5 years of experience in a professional services setting; prior law firm billing experience is required.
• Demonstrated familiarity with financial and billing platforms, as well as accounting or finance department operations.
• Experience with Aderant Expert or similar legal billing software is preferred.
• Knowledge of electronic billing processes across multiple e-billing platforms; experience with eBillingHub is a plus.
• Strong ability to manage a heavy workload while maintaining accuracy, organization, and attention to detail.
• Proficiency with Microsoft Office applications, including advanced or strong working knowledge of Excel.

Overtime Eligible: Yes

Target Salary Range: $85,000 - $120,000 , depending on experience and location.