Event Coordinator

The Event Coordinator will support and elevate the growing number of events across Bethany Children's Health Center by serving as the central point of coordination for planning, communication, and execution. This role ensures that events hosted by Corporate Communications, the Foundation, Community Engagement, and other departments are well-organized, aligned with institutional goals, and executed consistently and professionally.


The Event Coordinator will collaborate with staff across the hospital, provide creative and logistical guidance, lead communication planning, and ensure all stakeholders are aligned on timelines and responsibilities. The role enhances employee engagement, donor and community experiences, and the overall quality of the event.

Duty


Percent of Time


Event Coordinating and Planning:

• Serve as the central point of coordination for events across Communications, Foundation, and Community Engagement.
• Lead planning meetings, create timelines, assign responsibilities, and ensure all stakeholders remain aligned.
• Advise teams on event feasibility, creative approaches, and resource needs.
• Support major events by coordinating internal signage, run-of-show, vendor communication, and cross-departmental alignment.
• Collaborate with the Hospitality team regarding room aesthetics, signage, and general environment while leaving catering, booking, and room logistics under Hospitality.

40%


Internal Department Event Support:

• Stay informed about internal events led by departments such as Education, Therapy, and ARFAC.
• Ensure Communications is aware of events requiring staff communications, family notifications, marketing needs, or photography.
• Coordinate with Security for parking communication and signage.
• Provide teams with marketing kits, templates, and creative guidance to help them promote their own events effectively.

25%


Communication, Planning, and Coordination:

• Work directly with the Communications writer to draft internal and external messaging related to events.
• Prepare communication timelines and ensure all messaging is delivered on schedule.
• Ensure alignment across Communications, Marketing, Security, IT, Hospitality, and Foundation teams regarding event details.

20%


Sponsorship and External Engagement Support

• Support Community Engagement team in procuring event sponsorships by identifying potential partners, coordinating with Communications on promotion, and working with host departments to identify contacts. Should feel comfortable initiating sponsorship conversations with potential partners as needed.
• Ensure sponsor benefits and recognition needs are communicated and fulfilled.

10%


Other duties as assigned


5%

Education:

• Bachelor's degree in communications, marketing, hospitality, public relations, event management, or related field required.

Experience:

• Experience coordinating events or projects involving multiple stakeholders.
• Experience working within communications, marketing, or hospitality teams is preferred.
• Experience in healthcare, nonprofit, or community engagement is preferred.

License/Certification/Credential:

• None required.

About Us

Our work begins where we are all equal - at the heart.

Bethany Children's Health Center is an innovative leader in the field of pediatric rehabilitation and 24-hour complex care. The hospital offers inpatient and outpatient services for children (ages 0-21) and is the only inpatient pediatric rehabilitation facility in Oklahoma. Our CARF accredited multidisciplinary team works with patients and their families to maximize the patient's physical and cognitive potential, and ensure the family has the training and resources needed for a smooth transition from hospital to home. In 2021, the hospital received accreditation from The Healthcare Facilities Accreditation Program (HFAP), the nation's original independent accreditation program recognized by the Centers for Medicare and Medicaid Services (CMS). This distinction confirms that Bethany Children's Health Center is providing high quality patient care as determined by an external process of evaluation.

In order to maximize the potential of every child, we must maximize the potential of every employee. We are committed to providing staff with the physical, emotional, spiritual, financial and mental resources necessary to achieve their potential and meet our standards of excellence. BCHC offers competitive compensation, benefits, state-of-the-art equipment and wellness programs. Opportunities for professional growth include in-service training, leadership development, tuition reimbursement and scholarships.


**Due to the nature of our pediatric services, this organization's positions are classified as safety-sensitive roles. Under the Oklahoma Medical Marijuana Use and Patient Protection Act (OMMA), a safety sensitive position is defined as any job that includes tasks or duties that the employer believes could affect the safety and health of the employee performing the task or others. This statute allows Bethany Children's Health Center to refuse to hire an applicant or discharge an employee in a safety-sensitive position, who tests positive for marijuana even if the applicant or employee holds a valid Oklahoma medical marijuana license.