Human Resources Coordinator

Job Description

Job Description

Human Resources Coordinator

Humane Rescue Alliance and St. Hubert's Animal Welfare Center are seeking an exceptionally detail oriented, organized and proactive Human Resources Coordinator to manage essential HR administrative processes and employee experience initiatives across out Washington DC and New Jersey locations. 

Were looking for someone who takes pride in accuracy, follows processes consistently, and knows how to manage multiple responsibilities without letting things fall through the cracks. You anticipate next steps, track your work through completion, and communicate proactivly when an issue needs attention. You'll take ownership of incident reporting and workers compensation administration, benefits processing, and the coordination of employee wellness and engagement activities. 

You do not need extensive HR experience to succeed in this role. Strong andinistrative skills, sound judgement, a willingness to learn and a demonstrated record of reliable execution are what matter most. 

This position offers an opportunity to develop foundational HR knowledge and grow towards an HR generalist role over time. 

Duties and responsibilities

Incident Reporting and Workers Compensation Administration

• Own the day-to-day administration of the employee incident reporting and worker's compensation process, ensuring reports are accurately documented, submitted, tracked and followed through to administrative closure.
• Independently review the incident reporting log each business day, identifying new incidents, missing information, outstanding actions, and required follow-up.
• Submit incident information and workers' compensation documentation to the approporiate carriers or administrators in accordance with established procedures and deadlines.
• Communicate with employees, managers, and workers' compensation representatives to obtain required information, provide administrative updates, and resolve outstanding documentation needs. 
• Maintain complete, accurate and confidential incident records, consistently monitoring open cases and following up until administrative requirements are satisfied. 
• Escalate complex or sensitive matters, including accommodations, leave considerations, and employee relations concerns to the HR generalist or Director of Human Resources.

Employee Wellness and Engagement

• Own the planning, coordination, and execution of employee wellness initiatives, engagement activities, and HR sponsored events across our DC and New Jersey Campuses.
• Manage event details from start to finish, including scheduling, invitations, room reservations, food, materials, vendor coordination, purchasing, and employee communications.
• Coordinate established employee recognition programs, including collecting nominations or stories, organizing materials for leadership review, and arranging awards, gifts and event logistics.
• Mantain the calendar of planned employee activities and coordinate with colleagues at both campuses to ensure events are consistently and effectivly executed. 
• Track event related purchasing within approved budgets, ensuring all arrangements are accurate and completed on schedule. 

HR Administrative Coordination

• Manage occasional administrative activities, including completing employee uniform orders, tracking requests, placing approved orders, and confirming fulfilment. 
• Identify recurring errors, unnessessary steps, or gaps in assigned administrative processes and bring practical improvement suggestions to the Director of Human Resources.
• Implement approved updates to assigned procedures and workflows, ensuring changes are followed consistently. 
• Coordinate other HR initiatives as assigned

Qualifications and Requirements

• Demonstrated experience in administrative coordination, office operations, project support, or a related role.
• Exceptional attention to detail, with a demonstrated ability to mantain accurate records, identify discrepancies, and consistently produce high quality work.
• Strong process orientation and the dicipline to follow established procedures, monitor recurring responsibilities and ensure nothing is overlooked. 
• Demonstrated initative and follow-through, with the ability to independently manage assigned work from begining to completion. 
• Excellent organizational skills, including the ability to manage multiple responsibilities, track outstanding items and meet deadlines. 
• Strong written and verbal skills.
• Proficiency with Microsoft Office applications including Outlook and Excel with the ability to learn new systems. 
• Ability to handle sensitive employee information with discretion and professionalism. 
• Resourcefulness, sound judgement, and the ability to recognize when an issue requires esclation. 
• A collaborative, service oriented approach and an interest in supporting out people and our mission

Physical Requirements and Work Enviroment

• Regularly sits at a computer station and operates electronic equipment.
• Regularly moves about the facilities to coordinate work. 
• Ability to work in an enviroment that houses and cares for animals of a variety of species that may include interaction with these animals. 
• Ability and willingness to travel to other shelter locations as needed. 

Preferred Experience

• Previous experience in HR, benefits administration, workers' compensation coordination or employee engagement. 
• Experience in ADP Workforce Now.
• Experience coordinating events, managing administrative workflows, or maintaining compliance-related records. 

Compensation and Benefits

• We offer a competitive compensation and benefits package including:
• Annual salary of $52,000-$60,000, depending on experience and qualifications.
• Four (4) weeks paid time off.
• 100% covered premiums on medical, dental and vision with our baseline madical plan
• A 401 (k) retirement plan with an employer match up to 4% when employees contribute 5%
• Professional development and opportunities to grow within the HR function.
• The opportunity to support an animal welfare mission and work alongside teams dedicated to helping animals and the people who care for them.