Compliance Specialist

Job Description

Job Description

Who We Are

This position is with Seneca Companies, an OWL Services Affiliated Company.

OWL Services is the premier sales, installation, program management and service provider to retail, commercial, fleet, aviation and marine, and emergency power generation companies across the U.S.

With 33 offices and distribution centers and more than 1,400 field service professionals, OWL delivers on a service platform that includes construction, compliance and testing, maintenance and repair, modernization and re-imaging, and EV charging solutions to keep businesses and people moving 24 hours a day, 7 days a week, 365 days a year.

OWL Services’ companies have received numerous awards over the years for exemplary customer service. Most recently it was the recipient of EVgo’s Deployment Excellence Award in its first-ever class of awardees in the National EV Charging Recognition Program.

Come join us! For more information visit OWLServices.com and follow us on LinkedIn.

Job Title: Compliance Specialist

Job Description: The Compliance Specialist is responsible for managing, tracking, and maintaining all employee and company licensing, certifications, and regulatory compliance requirements. This role ensures continuous compliance with state licensing laws, OSHA certification standards, and other company licensing requirements, reducing organizational risk and supporting operational readiness across all sites.

What You’ll Do:

• 50%: Manage the full lifecycle of employee state licenses and professional certifications, including applications, renewals, expirations, and audits using meticulousness attention to detail.
• 15%: Track licensing requirements by role and state to ensure employees remain compliant with regulatory standards.
• 15%: Coordinate with employees, supervisors, and external licensing bodies to obtain necessary documentation.
• 10%: Maintain accurate and up-to-date licensing records in compliance tracking system.
• 5%: Proactively notify employees and leadership of upcoming renewals or compliance gaps.
• 5%: Other duties as assigned.
• Working Hazards: Works in a seated position for extended periods of time.
• Physical/Mental Exertion: Ability to perform light physical work, exerting up to 10 pounds of force on a frequent basis, performing such activities as grasping, lifting, reaching, crouching, and repetitive tasks. Continuous attention to detail. Normal office environment.

What We’re Looking For:

• Education: Requires High School diploma or equivalent. Associate's degree preferred.
• Experience: 1+ years of administrative work.
• Licenses/Certifications: none.
• Technical Abilities: Strong organizational and communications skills. Excelent record keeping skills. Ability to coordinate and interact with different levels of leadership. Basic Microsoft Office computer skills.
• Autonomy/Direction: Ability to accomplish the described duties through the use of appropriate computer and general office equipment. Ability and mastery of Microsoft Office suite Word, Excel, and Power Point. Good typing, computer and keyboarding skills. Works with Microsoft Office 365 and SharePoint.

This job description is intended to describe the general nature and level of work being performed by the person assigned to this position. Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job, and “other” duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job.

This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job-related duties as requested by management. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

Requisition #3842